Maintenance Planner and Scheduler

Cynet Systems•Bloomington, MN

About The Position

The Maintenance Planner and Scheduler coordinates maintenance planning, scheduling, and work order management to support safe, reliable equipment operation and minimize production downtime. The role manages the Computerized Maintenance Management System (CMMS), coordinates equipment availability with Operations, and organizes labor, materials, and other resources for preventive and corrective maintenance activities. The position develops maintenance plans, assigns and schedules work orders, coordinates daily maintenance activities, oversees preventive maintenance, and tracks parts and materials. It maintains accurate CMMS asset records and quality hold tags, verifies completed work orders, monitors maintenance performance, and supports safe work execution and continuous improvement in collaboration with Maintenance, Operations, Engineering, Quality, and Purchasing.

Requirements

At least 3 years of relevant experience in maintenance planning, maintenance scheduling, maintenance coordination, or a closely related industrial maintenance role.
High school diploma or equivalent.
Hands-on experience using a CMMS, such as Maximo or SAP, to manage work orders, preventive maintenance schedules, asset records, and maintenance history.
Working knowledge of industrial equipment, maintenance practices, and preventive and corrective maintenance processes.
Experience coordinating maintenance activities with production schedules and equipment availability.
Ability to identify the labor, tools, spare parts, materials, and other resources needed to complete maintenance work.
Strong organizational, prioritization, communication, and problem-solving skills.
Ability to coordinate technician assignments, monitor progress, and manage competing priorities.
Proficiency with Microsoft Excel and other standard business applications.
Understanding of workplace safety practices, equipment isolation requirements, and quality hold procedures.

Nice To Haves

Associate degree, technical diploma, or vocational training in industrial maintenance, mechanical technology, electrical technology, engineering technology, or a related field.
Experience in a manufacturing or production environment.
Experience supporting shutdowns, equipment overhauls, or major maintenance projects.
Familiarity with maintenance performance reporting, root cause analysis, and reliability improvement practices.

Responsibilities

Manage the CMMS, maintaining accurate records and creating, reviewing, prioritizing, scheduling, and closing work orders with complete documentation.
Develop short-, medium-, and long-term maintenance plans based on equipment condition, preventive maintenance needs, production schedules, resource availability, and operational priorities.
Coordinate equipment availability with Operations management and Production Planning, communicating maintenance windows, expected downtime, and return-to-service requirements.
Assign and schedule work orders to technicians based on qualifications, skills, availability, and job requirements; balance workloads and adjust schedules as needed.
Coordinate daily maintenance activities by reviewing priorities, communicating assignments, monitoring progress, and resolving scheduling or resource constraints.
Escalate issues that could affect safety, quality, production, or timely completion.
Oversee the generation, planning, scheduling, execution, and closure of preventive maintenance work orders; ensure tasks meet due dates and escalate potential delays.
Collaborate with maintenance, engineering, and equipment manufacturers to develop and improve preventive maintenance tasks, frequencies, checklists, and job plans.
Identify required spare parts and materials, verify inventory, initiate or coordinate procurement requests, track deliveries, and address shortages that could delay work.
Maintain accurate asset numbers, equipment records, locations, and parent-child relationships in the CMMS; coordinate record updates when equipment is installed, relocated, modified, or retired.
Coordinate placement, tracking, and authorized removal of quality hold tags according to established procedures and documented release approval.
Review completed work orders for accurate labor entries, parts usage, findings, corrective actions, and follow-up requirements before closure.
Track schedule compliance, preventive maintenance completion, overdue work orders, backlog, and parts-related delays; identify recurring issues and recommend improvements.
Incorporate applicable safety procedures, permits, lockout/tagout requirements, and equipment release conditions into maintenance planning.
Work with Maintenance, Operations, Engineering, Quality, and Purchasing to improve equipment reliability, planning accuracy, resource utilization, and maintenance effectiveness.