Maintenance Planner/Scheduler

Tolmar Careers•Windsor, CO

About The Position

The Maintenance Planner/Scheduler plans, schedules, and coordinates facilities, production maintenance, calibration, and planned shutdown activities in support of cGMP manufacturing operations. The role uses a computerized maintenance management system (CMMS), Excel, and Microsoft Project to create executable maintenance schedules, maintain accurate work-order data, support compliance-ready documentation, and optimize equipment availability while minimizing production impacts. The position also supports implementation, maintenance, and continuous improvement of CMMS processes. The role coordinates maintenance personnel and work orders across the company’s Colorado facilities, working with manufacturing, facilities, calibration, project management, and internal customer teams. It plans preventive maintenance and shutdown work, coordinates contractors and calibration schedules, monitors backlog and work-order metrics, and recommends improvements to maintenance processes and equipment availability. The position may require weekend and/or evening work and is based in a laboratory and manufacturing environment.

Requirements

Associate’s degree or an equivalent combination of education and experience.
Knowledge of preventive maintenance program requirements for GMP equipment, facilities, utilities, calibration, spare parts, and shutdown planning in a regulated pharmaceutical or medical-device manufacturing environment.
Ability to create and revise GMP and other technical documents and procedures.
Proficiency in Microsoft Excel and Word and scheduling software such as Microsoft Project.
Thorough knowledge of maintenance activities and expertise with CMMS platforms such as Blue Mountain or Maximo.
Ability to prioritize, schedule, and logistically support multiple projects in a fast-paced environment.
Ability to work independently, make decisions, and work with minimal supervision or general instructions on new projects.
Familiarity with pharmaceutical industry concepts, processes, and procedures, including cGMPs.
Ability to assess and define problems, establish facts, and draw valid conclusions.
Ability to comprehend written, graphic, and quantitative information.
Ability to coordinate and influence cross-functional stakeholders, including Manufacturing, Engineering, Maintenance, Calibration, Quality, and external contractors.
Strong written and verbal communication skills.
Excellent analytical skills.
Ability to work well with employees and outside contractors.

Nice To Haves

Experience as a maintenance planner, scheduler, or maintenance coordinator in pharmaceutical, biotechnology, medical-device, or other regulated manufacturing is strongly preferred.
Three or more years of facilities and/or production maintenance experience in a regulated industry is preferred, particularly with a manufacturer of sterile drug products and/or medical devices.
Experience using automated preventive-maintenance scheduling, work-order, spare-parts, and calibration software; Maximo is preferred.
cGMP audit management experience is preferred.

Responsibilities

Coordinate production, facilities, and calibration maintenance personnel to support workloads, projects, and shutdowns at company Colorado facilities.
Coordinate work orders with management, maintenance and calibration teams, project managers, and internal customers to support manufacturing and facilities operations and projects.
Optimize available equipment and area production windows for maintenance tasks.
Determine urgency, estimated completion, and priority for corrective maintenance work orders; update their descriptive content and coordinate execution with manufacturing leadership.
Plan and schedule contractors supporting maintenance activities.
Coordinate maintenance and project work on production equipment and critical utilities with the manufacturing scheduling team to minimize downtime and production schedule impact.
Schedule calibration activities to support equipment compliance and minimize operational disruption.
Develop, maintain, and optimize preventive maintenance schedules to support equipment reliability, regulatory compliance, and maintenance performance metrics.
Plan and schedule planned maintenance shutdowns and other scheduled maintenance activities.
Use CMMS, Excel, and Microsoft Project to plan, schedule, and report maintenance activities.
Maintain ongoing contact with internal customers regarding work-order questions, issues, and scheduling.
Report and track work-order status, including past-due and open work orders, schedules, and asset information.
Monitor work-order backlog and schedule work to achieve backlog metrics.
Initiate work orders and instructions for handling and installing manufacturing and research equipment based on customer scope and requirements.
Serve as backup for managing CMMS system users.
Convert CMMS service requests to work orders and assign appropriate work-order status.
Compile and analyze data, prepare reports, and recommend facilities and production maintenance improvements.
Identify opportunities to reduce planned shutdown durations and maintenance windows to improve production equipment availability.
Kit preventive maintenance work and collaborate with the MRO Coordinator and Reliability Specialist to establish appropriate CMMS spare-parts min/max quantities.
Perform other duties as assigned.