Ip Paralegal Jobs

About The Position

Requirements

• Paralegal certificate or equivalent qualification; bachelor's degree preferred.
• Minimum 3–5 years of experience as a trademark paralegal, either in-house or at a law firm with a significant trademark practice.
• Hands-on experience filing and prosecuting trademark applications before the USPTO and other IP offices is preferred.
• Experience coordinating with foreign counsel on multi-jurisdictional trademark matters.
• Proficiency with IP management databases (DIAMS or equivalent, such as CompuMark, Anaqua, or Corsearch).
• Strong attention to detail and ability to manage high volumes of deadlines simultaneously.
• Excellent organizational skills and ability to prioritize competing tasks.
• Clear and professional communication skills in English and French, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel in particular for reporting).
• Proactive, self-directed work style with ability to operate with minimal supervision.
• Collaborative, with comfort working across time zones and in a global team environment.
• Familiarity with trademark prosecution procedures across multiple jurisdictions.

Responsibilities

• Prepare and file trademark applications directly online (US, EU…) or with external local agents under the instruction and supervision of trademark lawyers.
• Handle straightforward office actions before the same offices, including responses to formality objections and simple refusals, under the supervision of trademark lawyers.
• Coordinate directly with external law firms to file and prosecute trademark applications in the company’s priority jurisdictions.
• Maintain accurate and up-to-date records of all filings and prosecution activity in DIAMS.
• Support trademark lawyers in preparing annual portfolio review meetings with the business.
• Manage the trademark renewal process before USPTO.
• Coordinate renewal instructions with Dennemeyer and external counsel where applicable.
• Ensure all portfolio changes, renewals, and status updates are accurately reflected in DIAMS.
• Serve as the primary operational point of contact with external law firms for filing, prosecution, and renewal matters.
• Issue instructions to external counsel, follow up on pending actions, and ensure timely delivery of work product.
• Serve as the first point of contact for external counsel on purchase orders, billing, and invoicing matters.
• Prepare data and reports for monthly or quarterly business reviews, including trademark portfolio statistics, enforcement activity summaries, brand protection statistics.
• Assist with preparation of presentations and briefing materials for internal stakeholders.
• Support brand protection reporting and data compilation as directed by the team.
• Ensure DIAMS data integrity through regular audits and clean-up of portfolio records.
• Serve as back up for EU IP paralegal based in Darmstadt, Germany.
• Ad hoc administrative support to Head of IP.

Benefits

• health insurance
• life and disability insurance
• 401(k) retirement plan
• paid holidays
• paid time off (PTO)
• annual bonus plan or variable pay
• opportunities for professional development