IP Admin Analyst (Patent Paralegal)

Clarivate•Alexandria, VA

2d•$50,000 - $65,000•Hybrid

About The Position

Clarivate is seeking an IP Admin Analyst to join its Filing and Prosecution Team. The role provides filing and prosecution support to customers through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management, while delivering support aligned with Clarivate’s customer-centric culture. The position is subject to U.S. export control requirements under the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR). The role supports domestic and international intellectual property matters. It involves managing communications and documents, filing and coordinating prosecution documents, maintaining customer dockets, monitoring deadlines, and working with internal and external stakeholders to meet customer expectations and agreed service levels. This is a full-time, permanent position. Clarivate is prioritizing a hybrid work model, with work in a U.S. office 2–3 days per week, while encouraging applicants from all U.S. states to apply. The expected base salary is $50,000–$65,000 per year, and the role is eligible for bonus earnings. Clarivate describes itself as a global provider of intellectual property software and technology-enabled services, serving over 12,000 law firm and corporate customers. Its Filing & Prosecution Team supports IP professionals in creating, protecting, maintaining, and maximizing intellectual property assets globally.

Requirements

Associate degree or equivalent relevant work experience.
At least 1 year of patent paralegal and docketing experience.
Experience using IP management software.
Experience with Microsoft Outlook, Word, and Excel.

Nice To Haves

Experience using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio.
U.S. and foreign patent docketing and trademark filing and prosecution experience.
Paralegal certificate from an ABA-approved program.

Responsibilities

Interact with internal and external stakeholders, express ideas, and organize and deliver information appropriately in a virtual, highly matrixed, global environment.
Plan and organize tasks and work responsibilities to achieve objectives, following organizational policies and procedures.
Process incoming and outgoing domestic and international communications in IP management software.
Routinely review and file prosecution-related documents with the USPTO at all stages of prosecution.
Coordinate and facilitate timely instructions to foreign agents to meet non-U.S. patent or trademark prosecution deadlines.
Manage, create, and maintain customer documents as directed, including scanning and filing incoming documents, retrieving and sending requested documents, and handling unfiled matters, file intakes, and file transfers.
Prepare documents for signature and collaborate with customer contacts to fulfill patent-office requirements, including domestic and international IP applications, IDSs, formalized priority claims, ADSs, Powers of Attorney, PCT forms, and other forms as needed.
Maintain customer dockets, run reports as appropriate, and correspond internally and externally about deadlines and application status.
Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
Document and track daily work in a time-tracking system within prescribed deadlines and SLAs.
Liaise with business areas as defined to meet customer expectations and ensure adherence to agreed or required service levels.