IP Admin Analyst (Patent Paralegal)

Clarivate•Ann Arbor, CO

1d•Hybrid

About The Position

Clarivate is seeking an IP Admin Analyst to join its Filing and Prosecution Team. The role provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management for customers, in alignment with the company’s customer-centric culture. The position is subject to U.S. export control requirements under the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR). The analyst processes domestic and international communications in IP management software; reviews and files prosecution-related documents with the USPTO; coordinates timely instructions to foreign agents; and manages customer documents and file activities. The role also supports preparation and execution of intellectual property applications and related forms, maintains customer dockets, reports on deadlines and application status, develops knowledge of IP office rules and procedures, supports quality improvement policies and procedures, tracks work in a time-tracking system, and coordinates across business areas to meet service levels and customer expectations. This is a full-time, permanent position. Clarivate is prioritizing hiring under a hybrid work model, with work in a U.S. office two to three days per week, while encouraging applicants from all U.S. states to apply. The expected base salary is $50,000–$65,000 USD per year, and the role is eligible for bonus earnings. The position includes a benefits package.

Requirements

Associate's degree or equivalent relevant work experience.
At least 1 year of patent paralegal and docketing experience.
Experience using IP management software.
Experience with Microsoft Outlook, Word, and Excel.

Nice To Haves

Experience using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio.
U.S. and foreign patent docketing and trademark filing and prosecution experience.
A paralegal certificate from an ABA-approved program.

Responsibilities

Interact with internal and external stakeholders, communicate ideas, and organize and deliver information appropriately in a virtual, highly matrixed, global environment.
Plan and organize tasks and work responsibilities to achieve objectives, and adhere to organizational policies and procedures.
Process incoming and outgoing domestic and international communications in IP management software.
Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
Coordinate and facilitate timely instructions to foreign agents to meet non-U.S. patent or trademark prosecution deadlines.
Manage, create, and maintain customer documents according to customer directions, including scanning and filing incoming documents, retrieving and sending requested documents, and handling unfiled matters, file intakes, and file transfers.
Prepare documents for signature and collaborate with customer contacts to fulfill patent-office requirements, including intellectual property applications, Information Disclosure Statements (IDS), formalized priority claims, ADS, Powers of Attorney, PCT forms, and other forms as needed.
Maintain customer dockets, run reports as appropriate, and correspond internally and externally about deadlines and application status.
Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
Document and track daily work in the time-tracking system within prescribed deadlines and service-level agreements.
Liaise with business areas as defined to meet customer expectations and ensure adherence to agreed or required service levels.