IP Paralegal Assistant - Litigation (STL)

Stinson LLP•Clayton, MO

5d•Hybrid

About The Position

The Paralegal Assistant performs specifically delegated substantive legal work providing attorneys and paralegals with assistance in managing client files for our IP litigation team. This position reports to the Senior IP Administrator, receiving day to day direction from attorneys and paralegals in the Intellectual Property & Technology Division. Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Requirements

Completion of one of the following: (a) Associate of Arts degree, (b) an educational program for Paralegals that has been approved by the American Bar Association ("ABA"), or offered by an accredited institution which is in substantial compliance with ABA guidelines for the approval of Paralegal programs, AND not less than one year of in-house training as a Paralegal Assistant or Paralegal Intern, OR (c) two to five years of law-related experience under the supervision of an attorney or Paralegal, demonstrating a superior command of the skills necessary to be a Paralegal Assistant.
Strong verbal and written communication skills.
Self-motivated with excellent organizational skills and attention to detail.
Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
A team player who motivates and educates other team members.
Regular and predictable attendance is an essential function of the position.

Nice To Haves

Law Firm experience preferred.
Litigation filing and case management experience strongly preferred.
Experience with USPTO filings, intellectual property litigation and/or federal court practice and procedure.

Responsibilities

Coordinate file intake and matter entry in tracking system for new clients.
Participate in the entire life cycle of multiple cases/matters from inception to close.
Assist in monitoring and tracking case/matter progression.
Track critical deadlines and coordinate with attorneys to identify and calendar case-specific milestones and internal deadlines.
Implement systematic deadline monitoring with appropriate advance warnings and escalation procedures.
Manage calendar conflicts and coordinate rescheduling as needed.
Generate regular deadline reports and case status summaries for team review.
Manage and organize all aspects of documents, files, and internal/external databases associated with each specific litigated case/matter.
Ensure that the case team has all necessary information available to them in a timely manner.
Maintain all physical elements of the case/matter in an organized, efficient, and accurate manner.
Provide both attorney(s) and client(s) with information necessary for litigation process, decision making, and review in a timely manner.
Conduct various document reviews, searches and factual research.
Manage/track document productions.
Prepare and organize exhibits for filing, depositions, hearings and/or trial.
Docket court deadlines.
Prepare for and attend depositions, hearings, and/or trials.
Court filings.
Anticipate attorney and client needs related to matters or cases under management.
Delegate effectively and as appropriate to Legal Administrative Assistants and support staff working on the case/matter.
Handle all communications, whether oral and written, in a prompt and professional manner ensuring that information is transferred in an accurate and thorough manner.
Act as a liaison among various internal departments, experts/consultants, as well as with outside vendors and/or agencies.
Special projects, as needed.
Meet billable hour requirement of 1200 per year.
Prepare and process department related invoices, as needed.
Coordinate and submit new Firm matters to be processed through conflicts.
Time entry, scanning, e-mailing, etc.
Assist in Firm marketing for practice area.
Performs other duties as assigned.