Fleet Coordinator Jobs

About The Position

Requirements

• 2+ years of dispatch, scheduling, or operations coordination experience.
• Fluent in both English and Spanish required.
• Strong command of multi-person, multi-site scheduling logistics.
• Excellent verbal and written communication skills; able to manage competing priorities and urgent field situations calmly and decisively.
• Proficiency with scheduling software, fleet management tools, spreadsheets, and work order systems.

Nice To Haves

• Construction industry preferred.
• Bilingual (English & Spanish) preferred.

Responsibilities

• Coordinate daily and weekly field schedules for a team of materials testing technicians across multiple active project sites.
• Receive and process service requests from project managers, contractors, and clients; assign technicians based on availability, certification, location, and scope.
• Monitor real-time job progress, adjust schedules and relocate technicians/inspectors in response to delays, cancellations, or urgent requests.
• Coordinate equipment availability and consumable supplies as part of dispatch activities.
• Maintain accurate dispatch logs.
• Assist administrative department on creating same-day work orders for technicians.
• Actively communicate with admin staff and field technicians to ensure report deliveries and closing out of work orders.
• Communicate job site requirements, access instructions, and safety protocols to technicians before deployment.
• Proactively notify clients of any schedule changes or delays.
• Monitor fleet availability and proactively swap vehicles to prevent scheduling disruptions when a truck is down for maintenance or repair.
• Coordinate all scheduled and unscheduled maintenance of company vehicles.
• Track and manage vehicle registration, insurance documentation across the entire fleet.
• Serve as the first point of contact for breakdowns and roadside issues.