Fleet Lease Admin Coordinator

Greater Rockford Auto Auction•Rockford, IL

33d•$17 - $19•Hybrid

About The Position

The Fleet Lease Coordinator manages fleet and lease accounts, ensuring vehicles move smoothly through the auction process. This role coordinates with clients, vendors, and internal teams to handle arrivals, inspections, and sale preparation, meeting client expectations and auction timelines.

Requirements

High school diploma or equivalent required.
Strong organizational and multitasking skills.
Excellent communication and customer service abilities.
Proficient in Microsoft Office
Ability to work effectively with internal teams and external clients.

Nice To Haves

Preferred experience with auction-related inventory systems.
Familiarity with vehicle titles, VINs, and fleet documentation preferred.
Prior experience in automotive, fleet, or auction environments preferred.
Experience with vehicle logistics or lease account coordination is a plus.

Responsibilities

Coordinate the intake and processing of fleet and lease vehicles.
Communicate regularly with clients to provide updates and resolve inquiries.
Schedule and track vehicle services including inspections, reconditioning, and repairs.
Ensure proper documentation is submitted and maintained for all incoming units.
Work with internal departments to manage vehicle flow.
Monitor inventory and prepare vehicles for upcoming auctions.
Address vehicle status issues or delays with urgency and professionalism.
Assist with title processing and floor pricing as needed.
Manage large volume of vehicles and accounts.
Perform other duties as assigned.