Sr. Lease Admin Coordinator
Cushman & Wakefield•St. Louis, MO
•$22 - $26
About The Position
The Sr. Lease Admin Coordinator reviews and maintains leased and owned property documents and critical location data, including financial and contractual obligations, as part of the lease administration process. The role may support one or more client accounts. It handles lease data and document management, invoice and reconciliation reviews, rent processing, subtenant administration, client and landlord communications, and reporting. The coordinator also supports account transitions and special projects, helps maintain process playbooks, provides guidance to Portfolio Coordinators, and trains new associates.
Requirements
- High school diploma or GED required.
- At least 2 years of experience in auditing or a related field.
- Expertise in cost analysis, gross-up calculations, and reviewing ledgers, contracts, and other financial books and records.
- Ability to understand and interpret complex real estate lease terminology.
- Working knowledge of financial terms.
- Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
- Customer service, oral and written communication, organization, analytical, technical, research, detail-oriented, interpersonal, and time-sensitive work skills.
Nice To Haves
- Bachelor’s degree in any field preferred; business, finance/real estate, or accounting is ideal.
Responsibilities
- Review, abstract, and quality-check property documents; update and maintain lease information in technology systems.
- Follow document-management procedures for leased, owned, and associated documents, including file storage and retrieval, scanning, and mail distribution.
- Review client invoices against lease requirements, obtain supporting documentation, and verify calculations.
- Audit year-end CAM, insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve identified discrepancies with landlords.
- Ensure clients’ financial obligations are accurate and process monthly rents in a timely manner.
- Oversee subtenant processes, including recording and collecting monthly rent and passing through invoices and year-end reconciliations.
- Communicate with internal and external partners; notify clients about critical dates and real estate policies and procedures, and assist with inquiries.
- Request and process certificates of insurance as required by lease documents.
- Review estoppels and Subordination Non-Disturbance Agreements (SNDAs) against lease terms.
- Respond to client and landlord inquiries concerning leased and owned properties using sound judgment and logic.
- Maintain productive landlord and subtenant relationships in accordance with lease and sublease agreements.
- Set task priorities and create schedules for portfolio objectives; manage multiple projects and priorities in a fast-paced environment.
- Assist managers with financial and critical-date reports, identify and record savings and exceptions, investigate causes, and recommend solutions.
- Assist with or oversee special projects requested by clients or leadership.
- Partner with managers and transition teams to establish new accounts smoothly and quickly.
- Assist with or oversee the creation and ongoing updates of process playbooks.
- Provide guidance to other Portfolio Coordinators and train new associates.
- Seek business expansion opportunities with existing clients and develop those opportunities.
- Stay current with industry standards and trends.
Benefits
- Eligible employees may enroll in health, vision, and dental insurance programs.
- Flexible spending accounts and health savings accounts.
- Retirement savings plans.
- Life and disability insurance programs.
- Paid and unpaid time away from work.
- Competitive pay.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
