Admin Coordinator

Garney Construction•Nashville, TN

8h•Onsite

About The Position

Garney is hiring an Administrative Coordinator to provide customer service to stakeholders and manage administrative tasks that support smooth office operations. The role serves as a first point of contact for Garney and calls for reliability, professionalism, and attention to detail. It is not remote and follows a Monday-through-Friday schedule.

Requirements

High school diploma or equivalent qualification.
At least 3–5 years of experience as a receptionist, administrative assistant, or in a related role.
Notary Public or willingness to obtain notary status within three months of hire.
Excellent verbal and written communication skills.
Team-first attitude.

Nice To Haves

Bilingual in English and Spanish (preferred).

Responsibilities

Process correspondence, including emails, packages, and mail, in a timely manner.
Assist with administrative tasks such as document preparation, data entry, and basic accounting.
Coordinate meetings and trainings, arrange conference rooms, and support executives and team members as needed.
Handle sensitive information and documents confidentially and discreetly.
Welcome visiting clients and guests and serve as a Garney brand ambassador by providing excellent customer service.
Respond to inquiries, provide hospitality such as tours, water, and coffee, and share accurate information about the office and construction projects.
Answer incoming calls and direct them promptly to the appropriate individuals.
In some cases, manage office vendor relationships and contracts, such as janitorial services.
Manage regional license renewals.
Identify operational challenges, take initiative to find solutions, and improve office processes and efficiency.
Maintain an organized office by managing supply inventory, performing light housekeeping, ensuring equipment functionality, and communicating key information to staff.

Benefits

Free medical, prescription, dental, and vision plans with $0 premiums.
Virtual doctor visits with no co-pay.
Company stock at no cost starting the first day.
401(k) plan with a 3.5% match.
Student loan resources.
Weekly paychecks.
Paid time off.
Eight paid holidays.
Health Savings Account (HSA) with a lump sum and matching contributions.
Free life insurance and disability policy.
Free access to healthcare coordinators.
No-cost counseling sessions with mental health professionals.
Access to consultations with legal and financial professionals at no cost.
Free programs assisting with weight loss, maternity health, and prescriptions for chronic conditions, among other resources.
50% employee discount in the Garney apparel store.