Executive Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent
• Minimum of six years of administrative or executive secretarial experience
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Ability to manage confidential and sensitive information with discretion
• Strong written and verbal communication skills
• Proficiency in preparing professional documents and reports
• Ability to prioritize multiple assignments in a fast-paced environment

Responsibilities

• Provide high-level administrative and clerical support to a Director
• Serve as liaison between executive leadership, agency staff, management, and the public
• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Prepare Board agenda items and supporting materials
• Draft and edit correspondence, reports, memoranda, and meeting minutes
• Compile statistical and financial data for reports and special projects
• Maintain complex filing systems, payroll records, and personnel documentation
• Review documents for accuracy, compliance, and completeness
• Assist with budget coordination, monitoring expenditures, and verifying financial information
• Support Board Agenda Planning and Executive Calendars
• Plan and coordinate division events, meetings, conferences, and agency activities
• Conduct research and analysis to support administrative decision-making

Benefits

• Play a vital role supporting executive leadership
• Work in a collaborative, mission-driven public agency
• Contribute to projects and initiatives that support transportation services across Orange County
• Competitive compensation and comprehensive benefits
• Opportunities for professional growth and development
• Join a team where innovation, integrity, and strategic thinking are valued