Executive Assistant

Insmed Incorporated

26d • $39 - $50 • Onsite

About The Position

At Insmed, every moment and every patient counts — and so does every person who joins in. As a global biopharmaceutical company dedicated to transforming the lives of patients with serious and rare diseases, you’ll be part of a community that prioritizes the human experience, celebrates curiosity, and values every person’s contributions to meaningful progress. That commitment has earned us recognition as Science magazine’s No. 1 Top Employer for five consecutive years, certification as a Great Place to Work® in the U.S., and a place on The Sunday Times Best Places to Work list in the UK. For patients, for each other, and for the future of science, we’re in. Are you? About the Role: We’re looking for a Executive Assistant on the Research team to help us expand what’s possible for patients with serious diseases. Reporting to the Vice President of Research for New Jersey and New Hampshire, you’ll provide daily and ongoing administrative support.

Requirements

• You have a High School Diploma along with 5 years of executive assistant experience required, preferably supporting senior leaders at the VP level or above.
• Proactive approach to work, striving for solutions and innovation
• Highly motivated toward achievement and surpassing set goals
• Desire to learn and take on challenging assignments
• Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
• Experience simultaneously supporting multiple executives, including VP-level and executive leadership team members, and ability to manage their varying needs as required
• Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Must have excellent communication skills (verbal and written), including the ability to interact professionally with internal and external stakeholders at all levels
• Excellent calendar management skills, with demonstrated experience coordinating complex schedules across multiple executives and sites
• Highly organized with a strong attention to detail, clarity, accuracy, and conciseness
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and collaboration platforms such as SharePoint
• Professional, welcoming demeanor with experience or comfort serving as a point of contact for visitors and representing the executive team
• Must exhibit Insmed's five core values: Collaboration, Accountability, Passion, Respect, and Integrity

Nice To Haves

• Bachelor's degree in Business Administration, Communications, or a related field preferred
• Experience in the pharma or biotech industry preferred; familiarity with Research and Development environments is a plus
• Experience with office supply management, purchase orders, invoice tracking, and vendor coordination preferred
• Familiarity with Legal and Compliance processes, including contract management (e.g., Expert Service Agreements), is preferred

Responsibilities

• Responsible for managing calendars, scheduling meetings, making travel arrangements, preparing expense reports, taking notes, and summarizing meetings for the VP of Research for NJ and NH and the executive leadership team.
• Serve as an administrator to appropriate Team Channels and SharePoint file systems, uploading files, keeping them up to date, and keeping internal stakeholders informed
• As needed, supporting lab and operations managers with purchase orders, statements of work, and invoice tracking
• Responsible for being proactive in identifying needs, gaps, and proposing administrative process and operations improvements
• Accountable for attention to detail and timely follow-up on assigned tasks
• Responsible for coordinating schedules and agendas for executive travel to NJ and NH Research and Development Labs
• Supporting department projects and initiatives
• Developing, formatting, proofreading, and upkeep of general Excel files, Word documents, and PowerPoint presentations
• Coordination with Legal and Compliance on managing Expert Service Agreements and any other Regulatory Affairs contracts
• Responsible for coordinating invites, logistics, and execution of large Research Team engagement events
• Accountable for independently coordinating team meetings including logistics, food, travel, and other arrangements
• Serve as the primary point of contact for greeting and welcoming visitors arriving at the site, ensuring a professional and hospitable experience
• Responsible for the management, ordering, and handling of office supplies to ensure adequate inventory at both sites
• Answer phones and direct all incoming calls to the appropriate party promptly, politely, and efficiently
• Serve as a welcoming point of contact for visitors arriving at the NH site and will be responsible for the management and handling of office supplies
• Creating and maintaining general files and correspondence
• Handle other responsibilities as assigned

Benefits

• Comprehensive medical, dental, and vision coverage and mental health support, annual wellbeing reimbursement, and access to our Employee Assistance Program (EAP)
• Generous paid time off policies, fertility and family-forming benefits, caregiver support, and flexible work schedules with purposeful in-person collaboration
• 401(k) plan with a competitive company match, annual equity awards, and participation in our Employee Stock Purchase Plan (ESPP), and company-paid life and disability insurance
• Company Learning Institute providing access to LinkedIn Learning, skill building workshops, leadership programs, mentorship connections, and networking opportunities
• Employee resource groups, service and recognition programs, and meaningful opportunities to connect, volunteer, and give back

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees