Executive Assistant I, Rail Operations
About The Position
Executive Assistant I - Rail Operations Under general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position. This role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership. This is a non-exempt position in salary grade 160: Min $30.33 – Mid $36.23 – Max $42.12/hour. The starting salary will be within this range based on qualifications. This posting will remain open until filled.
Requirements
- High school diploma or equivalent
- Minimum of six years of administrative or executive secretarial experience
- Strong organizational and time-management skills
- Exceptional attention to detail and accuracy
- Ability to manage confidential and sensitive information with discretion
- Strong written and verbal communication skills
- Proficiency in preparing professional documents and reports
- Ability to prioritize multiple assignments in a fast-paced environment
Responsibilities
- Provide high-level administrative and clerical support to a Director
- Serve as liaison between executive leadership, agency staff, management, and the public
- Manage complex calendars, schedule meetings, and coordinate travel arrangements
- Prepare Board agenda items and supporting materials
- Draft and edit correspondence, reports, memoranda, and meeting minutes
- Compile statistical and financial data for reports and special projects
- Maintain complex filing systems, payroll records, and personnel documentation
- Review documents for accuracy, compliance, and completeness
- Assist with budget coordination, monitoring expenditures, and verifying financial information
- Support Board Agenda Planning and Executive Calendars
- Plan and coordinate division events, meetings, conferences, and agency activities
- Conduct research and analysis to support administrative decision-making
Benefits
- Play a vital role supporting executive leadership
- Work in a collaborative, mission-driven public agency
- Contribute to projects and initiatives that support transportation services across Orange County
- Competitive compensation and comprehensive benefits
- Opportunities for professional growth and development
- Join a team where innovation, integrity, and strategic thinking are valued
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
