Executive Assistant - Operations
Medica•Minnetonka, MN
•$50,800 - $76,125•Hybrid
About The Position
Medica is a nonprofit health plan serving over a million members across multiple states. The Executive Assistant provides advanced administrative support to Vice Presidents and their departments. This role involves coordinating complex schedules, preparing meeting materials and reports, arranging travel, and serving as a key point of contact for internal and external partners. The position requires minimal supervision and supports team objectives through strong organizational judgment and administrative expertise. Other duties may be assigned.
Requirements
- High school diploma or equivalent required.
- 4+ years of related administrative experience required.
- Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).
- Calendar management and professional event coordination experience.
Nice To Haves
- Ability to support Vice President–level leaders as well as coordinating with their direct reports.
- Experience functioning as a lead administrative resource.
- Experience supporting multiple senior or executive-level leaders simultaneously.
- Familiarity with coordinating cross‑departmental processes or workflows.
- Experience working in coordination with Accounts Payable.
- Ability to handle confidential and sensitive information with discretion and sound judgment.
Responsibilities
- Manage complex calendars for two Vice Presidents, including resolving conflicts, evaluating meeting priorities, coordinating with stakeholders, and protecting time for key departmental commitments.
- Serve as a primary point of contact for internal and external partners, handling communication, issue resolution, mail distribution, PowerPoint support and IT tickets for the team.
- Support onboarding of new staff, including first‑day coordination and assisting with required licensing.
- Prepare reports, presentations, and materials to support leadership and departmental needs.
- Arrange travel accommodations and itineraries; manage light events and occasional lunches as needed.
- Provide guidance and support to other administrative staff while exercising sound judgment in managing complex administrative functions.
- Ensure overall operational readiness through supply ordering, inventory management, and day‑to‑day office coordination.
Benefits
- competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
