Executive Assistant / Office Manager - Home Health Care
About The Position
🌟 Join KeystoneCare as an Executive Administrative Assistant to the CEO & Office Manager 🌟 Wyndmoor, PA | On‑Site | Full‑Time Make your next career move one that places you at the heart of a mission‑driven organization—supporting leadership, strengthening operations, and contributing to a team devoted to compassion, dignity, and exceptional care. At KeystoneCare, our work goes far beyond healthcare. We are a community‑focused, Medicare‑Certified and CHAP‑accredited Home Health & Hospice organization serving the greater Philadelphia region. Every day, our teams deliver comfort, support, and expert care to patients and families—meeting them with humanity and hope at some of life’s most vulnerable moments. As an Executive Administrative Assistant to the CEO & Office Manager, you will play a vital role behind the scenes—helping ensure our mission thrives. You will support our CEO, coordinate key operations, and help keep our organization running smoothly and efficiently. This is impactful, meaningful work… where your organizational strength and leadership support truly make a difference.
Requirements
- We prefer candidates to possess an Associate’s or Bachelor’s degree, though we are open to considering individuals with equivalent professional experience who can demonstrate their capability to fulfill the demands of the role.
- A minimum of 3 years of experience in executive administrative support is required, with a strong preference for candidates who have a background in the healthcare or hospice sectors, as familiarity with these environments is highly beneficial.
- The ideal candidate will exhibit exceptional organizational and time-management skills, enabling them to manage multiple tasks and priorities efficiently while ensuring deadlines are consistently met.
- Outstanding written and verbal communication skills are essential, as the individual will be responsible for conveying information clearly and professionally to a variety of stakeholders.
- Proficiency in Microsoft Office Suite and familiarity with various virtual meeting platforms are crucial, as the position will involve extensive use of these tools for day-to-day operations and communication.
- The ability to handle sensitive information with the utmost discretion is a paramount requirement, ensuring confidentiality and compliance with privacy regulations in all interactions.
Responsibilities
- Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements
- Prepare, edit, and format correspondence, reports, and presentations
- Serve as the primary point of contact for internal and external communications
- Organize and maintain confidential files, documents, and records
- Assist with board meetings, including agenda creation, materials, and minutes
- Track, monitor, and follow up on action items, deadlines, and deliverables
- Support organizational initiatives, special projects, and operational priorities
- Work on‑site in Wyndmoor, PA, Monday through Friday
Benefits
- Free Lunch Provided Daily
- Eligible for quarterly Bonus for meeting sales targets
- Accrued Paid Time Off
- Paid Holidays
- Medical, Dental, Vision, and Aflac plans available
- $25K Company Paid Life Insurance Policy
- Retirement plan with discretionary employer match
- Travel reimbursement between work sites
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
Number of Employees
11-50 employees
