Executive Assistant & Office Manager

The Boelter Companies, Inc. • Pewaukee, WI

10d • Onsite

About The Position

At Boelter, we believe in creating positive experiences—for our associates, our customers, and our community. As our Executive Assistant & Office Manager, you will serve as a trusted partner to our owners and senior leadership team, while also leading the planning and execution of events that showcase our brand and strengthen our culture. This is a highly visible role at the heart of our business—perfect for someone who thrives at the intersection of executive support, operational excellence, and event management.

Requirements

• Bachelor’s degree or equivalent experience.
• 10+ years of experience in executive support or office operations.
• Proven ability to juggle competing priorities, anticipate needs, and deliver with professionalism and discretion.
• Exceptional communication skills—clear, diplomatic, and confident in all interactions.
• Thrives in a collaborative environment and embraces opportunities to jump in wherever needed, approaching new challenges and changing priorities with a positive attitude
• Advanced Microsoft Office skills
• Strong organizational, critical thinking, and problem-solving skills with a proactive mindset.
• Leadership ability to guide support staff and cross-functional teams.

Nice To Haves

• Some experience with event management preferred.
• experience with project management or event platforms (e.g., Asana, Jira, Cvent, Eventbrite) a plus.

Responsibilities

• Drive organization, communication and scheduling for the owners to maximize executive focus on top business priorities. Manage calendars, travel, expenses and high-level communications with precision, discretion, and proactive problem-solving.
• Support senior executives and sales leaders in preparing materials and logistics for board meetings, customer and supplier engagements, internal leadership sessions, and other meetings as needed.
• Plan and execute group travel for leaders with proactive organization and communication.
• Implement and refine administrative systems, tools, and processes to improve efficiency across the organization.
• Manage budgets for administrative and business support functions, ensuring cost-effective resource allocation.
• Oversee relationships with vendors and service providers, negotiating contracts and maintaining service excellence.
• Partner with HR and leadership to coordinate new associate onboarding schedules, delivering positive experiences.
• Lead the planning and execution of all onsite and offsite meetings in collaboration with team members.
• Own tradeshow registrations and associated hotel and travel needs.
• Lead signature events, including the annual charity golf outing and national sales meeting ensuring alignment with brand and business goals.
• Oversee the Boelter swag store.
• Manage company season ticket allocation and work collaboratively with marketing to optimize engagement and value.
• Lead the BeOne committee to help shape associate engagement initiatives.
• Act as Boelter’s primary contact for local charities, leading annual giving programs and fostering strong community partnerships.
• Promote company culture by coordinating programs and activities that reinforce Boelter’s values and mission.

Benefits

• Medical & Prescription Drug
• Dental
• Vision
• Flexible Spending
• Health Savings Accounts
• Long-Term Disability
• Basic Life/AD&D
• Supplemental Life/AD&D
• Short-Term Disability coverage is provided via salary continuation at a rate of 60% of your base salary.
• 401(k) contributions can start as soon as the first payroll of employment and include a company match.
• Paid Time Off
• associate discounts at our stores.
• On Demand pay

What This Job Offers

• Job Type: Full-time
• Career Level: Executive