USHG Home Office Executive Assistant

USHG•New York, NY

3d•$70,000 - $80,000•Onsite

About The Position

The Home Office Executive Assistant is responsible for supporting the smooth day-to-day operation of the Home Office. They are also responsible for acting as a key support member to two senior leaders. They are responsible for coordinating administrative processes, maintaining an organized and welcoming office environment, and serving as a central point of contact for employees, operators, visitors, vendors, and cross-functional partners. You are organized, a strong communicator, detail-oriented, and take a proactive approach to solving operational needs before they become issues. This role is primarily based in the Home Office and requires consistent on-site presence during regular business hours, with occasional early morning or evening support.

Requirements

Excellent verbal and written communication skills with a professional, service-oriented presence
Strong organizational skills with the ability to prioritize, multitask, and follow through in a fast-paced environment
High attention to detail and ability to maintain accurate records, schedules, and documentation
Proficiency with Microsoft Office, Outlook, Teams, and general office technology; ability to learn new systems quickly
Ability to work independently, exercise sound judgment, and handle confidential information appropriately
Comfortable coordinating with employees at all levels, external vendors, and building or service partners
Ability to move throughout the office, prepare meeting spaces, receive deliveries, and occasionally lift or move office supplies

Nice To Haves

Associate or bachelor’s degree preferred
2–4 years of administrative, office coordination, hospitality, facilities, or customer service experience preferred

Responsibilities

Consistently support a culture of Enlightened Hospitality
Welcome employees, visitors, candidates, and vendors and ensure a professional, hospitality-focused experience
Manage daily office operations, including meeting room readiness, supply inventory, mail, deliveries, office equipment, and shared spaces
Support two senior leaders with calendar & scheduling, coordination and reporting projects with a keen understanding of operational needs
Manage expense reports for two senior leaders
Coordinate office communications, calendars, meeting logistics, and room reservations to support team productivity
Act as a reliable resource for all stakeholders, which allows others to depend on you to “find the yes”
Partner with building management, facilities teams, IT, security, and external vendors to resolve workplace needs, repairs, and service requests
Support office activities, including workspace preparation, access coordination, office orientation, and equipment readiness
Assist with planning and setup for internal meetings, trainings, employee events, leadership visits, and office-wide activities
Maintain accurate office records, vendor documentation, invoices, contact lists, and administrative files
Help reinforce office policies, safety procedures, expectations, and a clean, organized workplace environment
Identify opportunities to improve office routines, administrative processes, and employee experience

Benefits

Competitive pay and bonus potential: Annual compensation of $70,000 - $80,000 plus eligibility for a performance-based bonus, with consideration for your experience and impact
Comprehensive health coverage: Medical, dental, and vision insurance, plus flexible spending options for healthcare and dependent care
Time to recharge: Generous paid time off and paid parental leave to support life outside of work
Investing in your future: A matched 401(k) plan to help you grow long-term savings
Peace of mind: Life insurance, employee assistance programs, and exclusive access to primary care, mental health, and other wellness services.
Support in times of need: Access to the USHG HUGS Employee Relief Fund, offering direct assistance to team members facing unexpected hardship
Dining Credit: An annual dining credit to enjoy exceptional meals and experiences at any of our restaurants
Dining Discount: A 51% dining discount across the entire USHG family of restaurants to share unforgettable meals with friends and loved ones
Convenience & flexibility: Pre-tax commuter benefits for transit and parking
Growth and community: Opportunities for learning, mentorship, and collaboration with some of the most passionate people in hospitality.