Office/Executive Assistant

MaverickX • Austin, TX

2d • Onsite

About The Position

MaverickX is engineering the future of chemistry for natural resource extraction. We are intensely focused on bringing economic value to our customers, shareholders, and employees – while solving pressing resource challenges facing the United States and the world. Our Austin Lab is the headquarters of MaverickX and the central hub of our research, development, and corporate operations. Purpose-built to bring our scientists, engineers, and corporate team under one roof, it is the launching point for our next phase of growth. You will help shape how it runs day to day. We are looking for a highly organized, proactive, and detail-oriented Office/Executive Assistant to support leadership and ensure smooth day-to-day operations. This dual-role position requires someone who can seamlessly switch between administrative tasks, executive support, and office coordination. You’ll be the go-to person for keeping the workplace running efficiently and executives on track.

Requirements

• 4+ years experience in office coordination, administration, or operations support
• Highly organized and detail-oriented. You thrive on structure and can balance multiple priorities efficiently
• Skilled, versatile communicator. You can cut to the chase with our executives on a pressing problem, but then warmly greet a customer at the door
• Comfortable tackling day-to-day tasks and unexpected challenges
• Proficient in basic business tools (Slack, Google Workspace, Zoom, etc.)
• Energetic, warm, and professional presence as the first point of contact for visitors of the lab

Responsibilities

• Keep our workspace running seamlessly by greeting guests, managing supplies, and ensuring everything from coffee to conference rooms is ready to go
• Manage incoming and outgoing mail, shipments, and deliveries with precision and care, ensuring efficient turnaround
• Prepare workstations, credentials, and welcome kits for new hires. Introduce them to our tools and make sure their first day feels effortless and inspiring
• Serve as the first line of IT support for the office. Handle account setup and equipment provisioning during onboarding and account and hardware recovery during offboarding, configure desks and conference room A/V so they are ready to use, and troubleshoot everyday tech issues for the team, escalating to our IT partners when needed.
• Act as the primary point of contact for building management and service providers
• Provide reliable assistance to executive officers by coordinating schedules, preparing materials, and managing personal errands, ensuring leadership priorities are executed efficiently
• Organize activities that bring people together and strengthen office culture
• Maintain an office environment that reflects our company’s professionalism and innovation
• Jump in where needed to support ad-hoc tasks. At Maverick it is “all hands on deck†and everyone from the office manager to the CEO is expected to jump in wherever needed, whenever needed

Benefits

• Premium health insurance: With medical, dental, and optical options, we offer some of the best coverage on the market
• Continuing education: We take employee development seriously and strive to unlock our team’s full potential through continuous learning initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed