Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• High School diploma or GED.
• Three (3) years of administrative experience.
• Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
• An equivalent combination of post-secondary education and experience
• Must possess or obtain by the time of hire, a valid Arizona driver's license
• Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.
• Principles and processes for customer service standards and procedures.
• Skill In: Verbally communicating with others to convey information effectively.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, OnBase, and GoToMeeting.
• The following equipment: multi-line telephone system, For the Record, and copy machine.
• Ability To: Understand and follow quickly and accurately brief oral and written instructions.
• Make sound decisions in accordance with regulations, policies, and procedures.
• Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience in Probate/Mental Health Court Administration.
• Knowledge of Probate/Mental Health Court procedures, legal terminology, and the legal requirements for processing court documents.
• Experience interacting with judges, commissioners, and attorneys.

Responsibilities

• Provides all administrative support of Probate/Mental Health Court Judge or Commissioner as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including setting hearings/trial dates and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness and contacts interested parties for missing information.
• Prepares information for Judge's or Commissioner's review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.
• Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.
• Works collaboratively with other Judge or Commissioner divisions to offer assistance in time of need by posting minute entries, processing incoming division mail, or updating division calendar activity reports.
• Provides administrative support for Probate Court Administration, including providing assistance at the Probate Customer Service Window, answering phone calls, reviewing Cal-Acti reports.

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.