Executive Assistant
Gamma Team Security•Northbrook, IL
•Onsite
About The Position
As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations. Current U.S. work authorization required. Candidates must live within a 20-minute drive of Northbrook.
Requirements
- Bachelor's degree as a minimum
- Fluent in English (oral and written)
- Strong written and verbal communication skills
- Exceptional organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
- Easy to learn new software
- Phone ethics and patience
- Ability to multitask and prioritize tasks effectively
- Professional demeanor and strong problem-solving abilities
- Ability to work in a fast-paced environment
- Current U.S. work authorization required
- Candidates must live within a 20-minute drive of Northbrook
Nice To Haves
- HR experience is a plus
Responsibilities
- Manage schedules and coordinate meetings
- Track project deadlines and milestones
- Communication, correspondence with government agencies and executive authorities
- Serve as a liaison between the Company President and internal/external stakeholders
- Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals
- Maintain a high level of confidentiality and professionalism
- Maintain an organized filing system
- Follow up with employees and clients to complete professional and business profiles
- Control employees to comply with company regulations and resolve conflict situations
- Utilizing various software and technology tools to streamline processes and improve efficiency
- Screen and prioritize emails, phone calls, and other forms of communication
- Handling monthly reports and meeting minutes
- Create forms, standardized documents, spreadsheets, and/or databases
- Conduct internet research and prepare reports
- Renew and apply for professional and business licenses in different states
- Prepare contracts, proposals, Quate Applications
- Create documents formatted for electronic signature, ensuring efficient and secure processing
- Overseeing office supplies, equipment, and facilities ensures a productive work environment
- Assist HR department with calls, documents, and scheduling
Benefits
- Paid time off
- Training & development
- Competitive salary
- Paid sick days + vacation
- Supportive team
- Training
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What This Job Offers
Job Type
Full-time
Career Level
Executive
