Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• High school diploma or equivalent; college degree preferred.
• At least 3 year of experience in the field or in a related field, preferred.
• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Combination of education, experience, accepted.
• Employment is contingent upon receipt of a satisfactory state and federal background check.
• Must be able to pass alcohol and drug screen.

Nice To Haves

• Proven ability to manage a flexible schedule
• Always available, mobile, and open to travel
• Exemplary planning and time management skills
• Outstanding verbal and written communications skills
• Ability to interact with high profile clients and executives
• Goal and task oriented.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational and planning skills.
• Proficient in MS Office.

Responsibilities

• Screening, monitoring and filtering emails, drafting correspondence, and often handling sensitive or confidential information with total discretion.
• Schedule appointments, and assist in the preparation for meetings with different stakeholders and internal staff
• Tracking deadlines for various departments and following up on "action items" to ensure the executive’s initiatives stay on track.
• Supports the Executive staff directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
• Take accurate minutes of meetings, finalize them in standardized templates and disseminate to staff.
• Complete daily tasks in the community and provide office support as directed by the Executive staff
• Conserves Executive staff team’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Manage sensitive information with absolute discretion.
• Ability to manage multiple projects and assist in the preparation of special projects
• Contribute to team effort by accomplishing related results as needed.
• Become familiar with a variety of True North Recovery’s mission, vision, value in alignment with our practices and procedures.
• Carry out administrative duties such as filing, data entry, copying, scanning, etc.
• Maintain computer and manual filing systems whereas needed throughout the Executive Office.
• Performs job in compliance with applicable laws, True North Recovery’s policies and procedures as well as community and professional standards.
• Performs additional duties and responsibilities as assigned.

Benefits

• ICHRA Coverage for Employee Health Insurance Policy Reimbursement (Health Insurance Policy Reimbursement)
• 401K Plan - 100% Match Up To 5%
• Life & ADD Insurance Policy 100% covered by employer
• Vision and Dental Policy 90% covered by employer
• 10 Paid Holidays a Year
• Paid Time Off Accrual
• Paid Training and Credentialing
• Short term and long-term disability
• Monthly cash stipend
• Supplemental benefits including: critical illness insurance, accident insurance and hospital indemnity