Executive Assistant to Finance & Strategy

AFB International • St. Charles, MO

1d • Onsite

About The Position

The Finance Executive Administrative Assistant will provide high-level administrative support to the finance executive with in the organization. This position requires exceptional organizational skills, corporate communications both verbal and written, discretion with handling sensitive information with the utmost confidentiality. The Executive Administrative Assistant will be responsible for a wide range of administrative tasks to facilitate each functions needs, and these duties may fluctuate based upon the needs of the executive.

Requirements

• Bachelor's degree in business/business administration, or 5+ years of experience in related field is preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software, including Microsoft Office Suite.
• Ability to handle multiple tasks simultaneously while maintaining attention to detail.
• High level of professionalism, discretion, and ethical standards.
• Strong problem-solving skills, self-starter and the ability to work independently.
• Flexibility and adaptability to changing priorities and work demands.
• IFS, Concur and Salesforce experience preferred
• Experience working under an ERP environment
• Comfortable navigating on the global stage
• Data-driven, continuous improvement mindset

Responsibilities

• Efficiently manage and maintain the Executive’s schedule, ensuring timely reminders and coordination of appointments, meetings, and conferences.
• Handle and prioritize incoming and outgoing communications, including emails, phone calls, and written correspondence, in a professional and timely manner.
• Make travel arrangements, including flight bookings, accommodations, and itinerary planning, to ensure seamless travel experiences for the Executive; as well as submit Concur expense reports on behalf of the Executive.
• Creates Purchase Requisitions, as well purchase materials needed for their assigned department when applicable.
• Organize and maintain records, documents, and files, both electronic and physical, ensuring easy retrieval when necessary.
• Arrange and coordinate meetings, conferences, tradeshows and events; including preparing materials, setting up venues, creating agendas and taking minutes when required.
• Maintain the highest level of confidentiality and discretion when handling sensitive information and documents.
• Monitor and manage expense reports, ensuring accuracy and adherence to the budget, as well as maintain personal expenses to be submitted to the finance team per the deadline requirements.
• Administer the distribution and use of company credit cards, maintain related policies and processes, and oversee Concur travel and expense administration.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive