Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• A minimum of seven years of experience working in a demanding executive environment.

Nice To Haves

• Associate Degree
• Ten (10) years of relevant healthcare and/or higher education experience.
• Texas Notary Public.

Responsibilities

• Executes, with minimal direction, administrative duties at the highest level, including managing time-critical, sensitive, and/or confidential information.
• Manages Outside Counsel contracts in accordance with the Office of the Attorney General processes and guidelines.
• Supports all departments that roll up to the Office of Legal and Regulatory Affairs.
• Manages multiple, competing priorities and deadlines expediently and with considerable discretion and judgment.
• Anticipates the executive’s needs and proactively facilitates appropriate people and other resources to address these needs.
• Manages the executive’s very busy calendar and schedule, while preserving time in the calendar for strategic planning, as needed.
• Prepares the executive for each day by presenting a calendar, gathering and organizing appropriate supporting materials and files for meetings and activities, and reviewing the information with the executive.
• Exercises considerable discretion and judgment and handles highly sensitive and confidential information.
• Manages the executive vice president’s travel schedule, arrangements, and reimbursement.
• Serves as the first point of contact and represents the executive in a positive and highly professional manner.
• Triages phone calls, mail, email, and other communiques with executives, direct reports, and staff members as needed.
• Participates in budget planning and development activities.
• Works cooperatively and collaboratively with other executives and staff members to create a high-functioning team that sets and achieves goals.
• Procures equipment and supplies needed by the executive and staff.
• Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by the department.
• Manages routine administrative tasks as assigned. Examples may include timekeeping, ordering supplies, processing invoices, filing reports, managing special projects, etc.