Executive Assistant (Puget Sound Workers’ Compensation Trust-Unemployment Pool & Agency Operations)

PSESD•Renton, WA

29d

About The Position

Puget Sound Workers’ Compensation Trust-Unemployment Pool and Agency Operations seeks an experienced Executive Assistant to support the leadership team and staff with administrative tasks and projects aligned with minimizing school districts’ total cost of workers’ compensation and unemployment compensation risk and maximizing injured workers’ outcomes and operational services. Duties include providing a wide variety of complex and confidential administrative support; prioritizing and analyzing support requests and providing recommendations for action; and communicating information to staff, other organizations, public agencies, and governing bodies.

Requirements

Bachelor's Degree in related field, or Associate’s degree in related field and 3+ years of progressively responsible work-related experience, or a High school diploma/GED or equivalent and 6+ years of progressively responsible work-related experience
Executive-level administrative support experience
Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint)
Writing, proofreading, and editing experience
Experience inputting, manipulating, and analyzing data in a spreadsheet and/or database
Project planning experience
Experience with meeting and event planning and organization, including documentation and distribution of proceedings

Nice To Haves

Experience managing multiple projects in a busy office environment
Experience effectively collaborating with and serving as liaison between other departments, organizations, community members, and others with whom we are in a transformational relationship

Responsibilities

Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
Conducts and/or attends meetings, workshops, and seminars for the purpose of providing information, recording minutes, coordinating materials distribution and/or supporting the needs of other attendees.
Coordinates a variety of activities (e.g., project planning, developing and implementing systems and processes, event management and meeting organization, etc.) for the purpose of ensuring availability of facilities, materials, equipment and/or accommodations and ensuring services are delivered in compliance with established guidelines and operation support is productive and efficient.
Evaluates situations involving staff and the public for the purpose of directing to appropriate personnel for resolution.
Maintains a variety of manual and electronic documents, files, databases, archives, and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state, and federal regulations.
Monitors assigned activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
Performs record keeping and clerical functions for the purpose of supporting assigned administrator(s) and office functions.
Prepares a wide variety of written materials (e.g., meeting agendas, packets, and minutes; project tracking and monitoring timelines and reports; letters and reports, etc.) for the purpose of documenting activities and projects, providing written reference and/or conveying information, and for ensuring clear, accurate, and timely communications.
Processes a variety of fiscal information for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
Provides operational support to assigned programs/departments/projects (e.g., Communications/Public Relations, Human Resources, Administrative/Management Services, LTFS, WSRMP, etc.) for the purpose of ensuring necessary department objective are achieved.
Provides administrative support to other executive offices as needed (e.g., Superintendent, Associate Superintendent, Executive Director, etc.) for the purpose of maintaining continuity of service, and ensuring agency-wide objectives are achieved in the most efficient and timely manner.
Provides support and technical assistance with emergencies, as assigned, (e.g., online, telephone, media, etc.) for the purpose of communicating and/or coordinating the agency's response.
Reconciles account balances for the purpose of complying with related policies, practices and/or regulations.
Researches and analyzes a wide variety of topics for the purpose of providing information and/or recommending action.
Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
Serves as a liaison to committees and/or organizations for the purpose of conveying and/or gathering information required for ESD operations.
Supports assigned administrator(s) for the purpose of providing assistance with administrative functions.
Assist other personnel as may be required for the purpose of ensuring an efficient and effective work environment.