Executive Assistant

Westport Properties•Bloomington, MN

31d•$21 - $24•Onsite

About The Position

Westport Properties is looking for a sharp, organized, and proactive Executive Assistant to support our HOA management team in Bloomington, MN. This is a fantastic opportunity to play a key behind-the-scenes role in a dynamic property management environment where no two days are exactly alike. If you thrive on keeping things running smoothly and love being the person everyone counts on, we want to hear from you!

Requirements

2+ years of experience as an executive assistant, administrative assistant, or in property/HOA management
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills
Highly organized with strong attention to detail and ability to multitask
Ability to handle sensitive and confidential information with discretion
Self-starter with a professional demeanor and strong problem-solving skills

Nice To Haves

Experience with HOA management software or property management platforms is a plus

Responsibilities

Provide high-level administrative support and serve as point of contact to HOA executive leadership
Assist with strategic company planning and forward-thinking optimization for our team and industry
Work alongside corporate accountant
Assist with day-to-day operations, including communications with vendors and clients
Coordinate and schedule board meetings and community events
Monitor, maintain, update, and coordinate executive leadership calendars and scheduling
Prepare and distribute meeting agendas, minutes, correspondence, and HOA documentation
Maintain and organize HOA records, contracts, and compliance documents
Assist with budget tracking, invoice processing, and financial reporting support
Manage incoming calls, emails, and inquiries with professionalism and discretion
Assist Administrative Team and Property Managers as needed, on a secondary basis