Senior Executive Assistant - Chief Finance Officer

UL Solutions•Northbrook, IL

3d•Onsite

About The Position

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices. The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and handles a wide variety of administrative duties including coordinating complex calendars, global and intense travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems. This role supports majority of UL Solutions Investor activities and will serve as a trusted partner, managing complex priorities, coordinating high-stakes engagements, and ensuring the team operates smoothly across multiple time zones.

Requirements

Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant.
Public company experience, preferably within the finance function.
experience in preparing materials for Board of Directors and comfort in interacting with Board members.
Ability to interact and communicate with Senior Leadership, influence prioritization of schedules.
Demonstrated ability to handle multiple tasks within the assigned area.
Demonstrated ability to make sound decisions based on information presented or researched.
Detailed knowledge of the organizational area assigned.
Flexible to work at our Northbrook AND Chicago, IL office (will have workstation in both locations)

Responsibilities

Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information.
Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts.
Coordinating and preparing materials for meetings, including agendas, presentations, and reports
Serving as a primary point of contact between executives and internal/external stakeholders
Coordinating investor meetings and conference calls, including associated logistics
Conducting research and compiling data as needed for various projects and initiatives
Developing and maintaining strong relationships with current and prospective investors
Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.
Schedules, coordinates and maintains calendar and international travel itineraries.
Makes meeting and travel arrangements for leadership.
Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives.
Create and distribute update reports to function, manages and maintains SharePoint site
Maintain onboarding & offboarding of all function employees
Coordinate and organize Employee Engagement activities
Support office space
Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.
Assists in the budgetary process for the organizational unit.