Executive Administrative Assistant Jobs

About The Position

Requirements

• High School diploma or GED required.
• 5+ years of experience supporting C-level executives, preferably in a manufacturing, aerospace, or engineering environment.
• Exceptional organizational, communication, problem-solving and time management skills.
• Ability to work cross functionally.
• Knowledge of facility operations, safety procedures, and hospitality protocols preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Teams, or project management tools is a plus.
• Demonstrates a strong sense of accountability and follow-through.
• Highly organized with strong attention to detail and process adherence.
• Embraces adaptability and models integrity and professionalism.
• Encourages teamwork, continuous improvement, and a respectful work environment.
• Legally able to work in the U.S.
• Adhere to OSHA, NADCAP, ISO9000 / AS9100, ITAR, FAA regulations and company specific safety standards.
• Must be able to stand, walk, bend, and reach for extended periods (up to 8-12 hours per shift).
• Able to lift, carry, push, or pull up to 25-50lbs regularly, and occasionally heavier weights with assistance.
• Must be able to tolerate exposure to manufacturing environments, including moderate noise levels, vibrations, and varying temperatures.
• Ability to wear personal protective equipment as required, Such as safety glasses, gloves, and hearing protection.

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or related field.
• Familiarity with corporate governance and investor/board relations.

Responsibilities

• Serve as the primary point of contact and liaison for executive management managing calendars, scheduling meetings, and coordinating internal and external communications.
• Serve as primary point of contact with our customers for RFQs and quote/proposal submittals.
• Maintain log of active quotes/proposals, download technical data, organize quoting materials for our quoting department, submit quotes/proposals directly to our customers.
• Interface between our quoting department and the customer ensuring on time quote/proposal submittals.
• Prepare material and present RFQ packages to the Quote Board for approval to respond to RFQs.
• Plan, prepare, and coordinate board meetings, including agendas, presentation materials, logistics, and follow-ups.
• Discovery conference room, set up with refreshments, snack and coffee.
• Interface directly with key customers, vendors, and stakeholders, maintaining a high standard of professionalism and confidentiality.
• Coordinate all aspects of executive travel, including itineraries, accommodations, and on-site logistics.
• Manage office and facility operations for the executive suite, including office supplies, space planning, and service coordination.
• Oversee hospitality arrangements for VIP guests, customers, and visitors, ensuring a seamless and welcoming experience.
• Order lunch as requested.
• Support implementation of guest safety protocols, site access compliance, and visitor coordination in collaboration with EHS.
• Provide Safety glasses upon arrival.
• Event planning both internal and external, executive presentations, and project coordination as needed for reservations, tables, chairs, caterers, etc.
• Track and manage executive expense reports, credit cards, vendor contracts, and executive-level correspondence.
• Proven ability to manage sensitive information with confidentiality, professionalism and the utmost integrity and discretion.
• Ordering items from Amazon or local vendors as needed.
• Connect visitors, suppliers and customers with Pryer employees upon arrival at Pryer facilities.
• Logo wear and Pryer branding - order, track, manage, coordinate with suppliers and employees.
• Employee support, name plates, business cards, badges as needed.
• Conference Rooms - Always prepared and ready for executive meetings and visitors.
• Executive Break Room - Fully stocked and maintained.
• Lobby - Clean, professional, and consistently visitor ready.
• Workstations - Set-up for new hires with necessary office supplies and nameplates on day one.
• Branding and Signage - Order Pryer-branded signage for the facility.
• Lobby TV - Manage data used to welcome and engage guests and customers.