Executive Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED.
• At least 4 years of experience.
• Advanced proficiency in Microsoft Office applications.
• Exceptional judgment, professionalism, and attention to detail.
• Ability to manage multiple priorities with minimal supervision.
• Ability to exercise discretion with confidential information.
• Ability to coordinate effectively across multiple stakeholders.

Nice To Haves

• Associate's degree.
• Decision-making skills.
• Effective written communication skills.
• Effective verbal communication skills.
• Adaptability.
• Organization skills.
• Prior experience using AI-powered productivity tools and applications.

Responsibilities

• Manage the Vice President’s complex Outlook calendar, email communications, scheduling needs, and related priorities.
• Coordinate executive appointments, meetings, and travel arrangements.
• Partner with administrative staff and business leaders to manage competing priorities and keep critical meetings and deliverables on track.
• Develop, edit, and format presentations, reports, and other executive communications.
• Use AI-powered productivity tools and applications to streamline workflows, improve efficiency, and support the creation of executive communications, presentations, reports, and other business deliverables.
• Plan and coordinate logistics for strategic meetings, conferences, and leadership events.
• Coordinate monthly strategic and other management meetings, including agendas, materials, logistics, and follow-up activities.
• Use independent judgment to prioritize requests, resolve issues, and facilitate cross-functional collaboration.
• Serve as the administrative liaison across departments, communicate decisions, coordinate follow-up actions, and support execution of business priorities.
• Draft, review, and manage confidential correspondence and sensitive documents.
• Prepare and process expense reports and other administrative documentation accurately and timely.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain strict confidentiality and adjust effectively to changes in priority and direction.
• Perform other job-related duties as assigned.