Administrative Coordinator/Executive Support Assistant-Regional

Roadrunner Health Services•Albuquerque, NM

3d•Onsite

About The Position

The Administrative Coordinator/Executive Support Assistant position supports daily business operations, executive leadership, and contract administration activities. This position serves as a central point of communication for the organization and is responsible for administrative support, calendar management, data entry, document organization deadline tracking, county communications, and operational coordination.

Requirements

Extensive knowledge of operations and production management.
Ability to handle confidential information professionally.
Ability to interpret financial data as needed to set production goals.
Excellent organizational skills, attention to detail/accuracy, and time management abilities.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
Comfortable managing multiple projects and deadlines simultaneously.
Proficient in Microsoft Office Suite or similar software.
High school diploma required.
Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.

Nice To Haves

associate's degree preferred.
Administrative assistant, office coordinator, or related experience preferred.
Experience with QuickBooks preferred but not required.

Responsibilities

Answer and direct incoming phone calls professionally.
Manage executive calendars, meetings, and scheduling requests.
Monitor and respond to emails as directed.
Maintain accurate electronic filing systems and company records.
Perform data entry and administrative support tasks.
Assist with QuickBooks data entry and basic financial record maintenance.
Track contract renewals, RFP opportunities, deadlines, and county communications.
Follow up with county officials, vendors, and business partners regarding required documentation and pending items.
Organize and maintain proposal, contract, and compliance files.
Schedule and publish pre-approved social media content.
Prepare reports, spreadsheets, and operational summaries as requested.
Assist leadership with special projects and administrative initiatives.
Ensure deadlines are monitored and communicated proactively.
Support day-to-day office operations and help identify opportunities for improved efficiency.
Other duties as assigned.