Executive Assistant / Administrative Coordinator

Peter Johnson Builders•Charlottesville, VA

8d•Hybrid

About The Position

Peter Johnson Builders is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support our President/Owner in the day-to-day operations of our growing company. This hybrid position is based in Charlottesville, VA. Employees are expected to work approximately 50% of the time in our Charlottesville office and 50% remotely. Candidates must reside within a reasonable commuting distance and be available to work in the office as needed. For more than 25 years, Peter Johnson Builders has earned a reputation for quality craftsmanship, integrity, and exceptional customer service. As a family-owned company, we value professionalism, trust, teamwork, and a commitment to excellence. We take pride in creating beautiful, functional spaces while fostering a collaborative and supportive work environment.

Requirements

3+ years of experience in executive assistance, office administration, or administrative support.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities with exceptional attention to detail.
Ability to manage multiple priorities while meeting deadlines.
Proficiency with Microsoft Office and/or Google Workspace.
Experience creating templates, checklists, workflows, or process improvements.
Ability to work independently while maintaining professionalism and confidentiality.

Responsibilities

Proactively manage complex calendars and resolve scheduling conflicts.
Screen and prioritize incoming emails and phone calls while serving as the primary administrative liaison for the President/Owner.
Conduct research, gather information, track action items, and ensure timely follow-through.
Prepare, edit, and format presentations, reports, correspondence, and other business documents.
Prepare meeting agendas, record meeting notes, and track follow-up items.
Coordinate and oversee special projects as assigned.
Enter, maintain, and analyze data using Microsoft Excel; update trackers and prepare simple reports.
Maintain task lists, reminders, and accountability systems to keep the President organized and on schedule.
Track operational performance metrics and prepare regular status reports.
Oversee daily office operations to ensure efficient workflow.
Provide guidance and support to administrative staff when needed.
Perform general office duties, including printing, scanning, filing, ordering office supplies, and providing basic technical support.
Demonstrate strong proficiency with Microsoft Office and Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).