Executive Administrative Coordinator

TEKsystems • Sun Prairie, WI

3d • $28 - $32 • Remote

About The Position

Our client is seeking an experienced Executive Administrative Coordinator to support its global Cyber Services Team. This role will provide high-level administrative support to leadership while serving as a key coordinator for client onboarding activities, operational reporting, and team logistics. The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced global team. This individual will play a critical role in ensuring smooth communication, scheduling, onboarding, and administrative operations across teams in North America, Europe, Asia, and Australia.

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator supporting leadership.
• Experience managing complex calendars for managers or executives.
• Strong Salesforce experience, including maintaining client data and reporting.
• Experience coordinating meetings, webinars, and events for both internal and external audiences.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience supporting geographically dispersed or global teams.

Responsibilities

• Provide high-level administrative support to leaders and their teams.
• Manage complex calendars and schedule meetings across multiple global time zones.
• Organize internal and external meetings, including venue coordination, equipment setup, and catering arrangements when required.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage confidential information with professionalism and discretion.
• Screen, prioritize, and route incoming communications appropriately.
• Maintain filing systems and organizational records.
• Manage administrative aspects of client onboarding for the Cyber Services Team.
• Coordinate onboarding meetings and calls with external clients and stakeholders.
• Maintain onboarding records and client data within Salesforce.
• Support client-facing teams through scheduling, documentation, and communication activities.
• Help ensure a seamless onboarding experience for new cyber insurance customers.
• Maintain operational reports and administrative tracking for the Cyber Services team.
• Manage shared mailboxes and support business-as-usual operational processes.
• Coordinate Underwriter Education training schedules and onboarding activities for new underwriters.
• Organize and support external Threat Intelligence webinars and client events.
• Collaborate with internal teams and external vendors to support reporting and operational needs.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed