Executive Administrative Assistant

ADAPT of Hudson Valley • Middletown, NY

6d • Onsite

About The Position

Provides administrative support to the Chief Executive Officer as assigned. The support includes but is not limited to scheduling meetings, taking meeting minutes, initiating and receiving phone calls, etc.

Requirements

• Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
• Ability to work in fast paced office, attention to detail.
• Ability to be flexible and manage multiple priorities.
• Excellent Communication skills.
• Fluent in Word and Excel.
• Maintains high level of confidentiality due to nature of work performed.
• High School or GED
• Minimum of 3 years’ experience in office setting supported executive leadership

Responsibilities

• Coordinates and attends meetings as assigned or scheduled, takes minutes, types and has minutes approved then sends to designated individuals.
• Maintains various files ensuring confidentiality of content within agency and regulatory guidelines including HIPPA.
• Maintains Main Conference Room calendars.
• Assists in sorting mail, distributing faxes, covering reception for breaks/lunch/days off.
• Prepare and distribute information packets for the Board of Directors meetings.
• Places orders for office supplies through purchasing, places food orders as requested.
• Provides assistance as needed and assigned to the Executive Team.
• May participate in special assignments or projects as assigned.
• Performs other duties as requested or required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED