Executive Administrative Assistant
About The Position
We are seeking a highly skilled Executive Assistant (EA) to support the CISO (Chief Information Security Officer) and VP of IT. This role is a trusted partner to the CISO and his collective leadership team, ensuring the smooth and effective operation of the CISO’s office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality. The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the IT Leadership Team (ITLT). Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential.
Requirements
- Minimum 10 years supporting technology executives, ideally a CISO or IT VP in a large public company.
- Expert-level proficiency with Microsoft 365 productivity tools.
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
- Thrives under pressure and adapts quickly to shifting needs across global time zones.
- Exceptional written and verbal communication skills.
- High emotional intelligence, strong interpersonal skills, and executive presence.
- Proven ability to mentor and collaborate with administrative peers.
- Integrity, discretion, professionalism, and a proactive, solutions-oriented mindset.
- Ability to work both independently and as part of a team.
Responsibilities
- Manage an intricate, global calendar; ensure the CISO’s time aligns with strategic priorities.
- Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency.
- Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings.
- Serve as the primary contact for the CISO’s office, ensuring clear, timely communication with internal teams and external partners.
- Partner with Communications to prepare briefing documents, talking points, and business trip packets.
- Triage and respond to inquiries; route routine matters to appropriate owners.
- Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, OneDrive, and WD internal tools.
- Maintain organized documentation, collaboration sites, and executive workflows.
- Work effectively across WD’s global EA community, establishing and maintaining strong working relationships.
Benefits
- paid vacation time
- paid sick leave
- medical/dental/vision insurance
- life, accident and disability insurance
- tax-advantaged flexible spending and health savings accounts
- employee assistance program
- other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
- tuition reimbursement
- transit
- the Applause Program
- employee stock purchase plan
- the WD Savings 401(k) Plan
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
