Coordinator Jobs

About The Position

Requirements

• High School Diploma. College or formal secretarial training preferred.
• Three to five years of office experience including recent administrative experience.
• Ability to meet the public with confidence and to work harmoniously with members and staff.
• Must possess excellent written and verbal communication skills, strong organizational skills and attention to detail.
• Proficiency with MS Word, Excel, PowerPoint.
• Familiarity with database applications.
• Ability to prioritize, handle multiple tasks simultaneously and must be responsive to deadlines.
• Must have high level of dependability and carry out responsibilities with a positive cooperative attitude.
• Ability to lift up to 20 lbs.

Nice To Haves

• College or formal secretarial training preferred.

Responsibilities

• Provide General administrative assistance; filing (paper and electronic), type notes, correspondence, MOA’s, grievances and proposals, merge documents, prepare materials for meetings, review departmental invoices, make copies, organize binders /folders and other administrative tasks.
• Coordinate work assignments with department staff; serve as liaison to other departments and affiliates.
• Use MS Office, including Word, Excel and PowerPoint to prepare reports, correspondence, contracts, charts etc.
• Treat members with respect and courtesy; respond to or direct requests for service appropriately and promptly.
• Receive visitors and staff. Screen and route telephone calls and mail.
• Coordinate meetings; location, food, AV in conjunction with TPL department.
• Enter data into databases, including VAN and IMS.
• Conduct comparison research, including calling municipalities and locals for information, salary schedules and specific contract provisions
• Enter and follow-up on settlement reports, post new contracts in the database and follow-up on outstanding contracts.
• Track and maintain reports for local bargaining.
• Submit requests for assistance to Boston Benefit Partners from locals and reviews associated billing.
• Prepare green sheets, purples sheets, ULPs and other charges.
• Submit health and safety consultant requests.
• Prepare correspondence Proofread. documents for accuracy, completeness and clarity.
• Maintain adequate office supplies and orders as necessary.
• Attend meetings and record notes as requested.
• Prepare monthly reports and submissions, including reports from part-time field staff
• Maintain off-site storage and handles requests.
• Review monthly billing for accuracy and add correct account number for payment.
• Create PowerPoint presentations.
• Create spreadsheets in Excel with proposals costs and scattergram analysis.
• Incorporate MOAs into new CBAs.
• Create automatic reminders: e.g. notices for contract reopeners.
• Other duties as assigned.