Coordinator Jobs

About The Position

Requirements

• Exceptional client service skills
• Ability to track and report critical dates
• Experience managing transactions and associated parties
• Proficiency in preparing documentation for real estate transactions (leases, renewals, purchases, sales, subleases, options)
• Skill in preparing negotiation summaries/RFP comparison matrixes
• Ability to gather market data and real estate information
• Experience in preparing market and demographic information for presentations
• Capability to coordinate financial analysis
• Experience drafting and commenting on RFPs and LOIs
• Proficiency in drafting and processing service requests and client initiation documents
• Experience drafting and processing Co-Broker and agent engagement letters
• Ability to facilitate commission invoicing
• Experience with C&W revenue reporting system or similar
• Experience with reporting functions including closing/value-add reports, negotiation summaries, RFP comparison matrixes, KPI tracking
• Familiarity with TM Technology updates and document uploads (Fusion/CoStar/REFLEX)
• Experience with portfolio reporting (data manipulation, spreadsheet formatting)
• Proficiency in handling general administrative duties (copy/fax, phone support, correspondence)
• Experience processing paperwork and acting as a liaison between departments
• Ability to review and understand broker market surveys and deliverables
• Experience coordinating client feedback questionnaires/surveys

Responsibilities

• Provide exceptional client service at all levels, internally and externally
• Track and report upcoming lease expirations and other critical dates
• Manage smaller transactions and associated parties, i.e. Brokers
• Provide support to the transactions team with any documentation required to be used during the transaction management process, including new leases, renewals, purchases, sales, subleases, options, etc.
• Prepare negotiation summaries/RFP comparison matrixes
• Gather data and real estate market information from research and brokers
• Assist in the preparation of market and demographic information for use in presentations and meetings, speak to market information
• Coordinate financial analysis
• Draft and/or comment on RFP’s and LOI’s
• Track and report upcoming lease expirations and other critical dates
• Draft and process all requests for service or client Initiation documents
• Draft and process all Co-Broker and agent engagement letters
• Facilitate commission invoicing
• Input commission information into C&W revenue reporting system
• Assist with reporting functions: Closing/Value-add reports, Negotiation summaries/RFP comparison matrixes, KPI tracking, Fusion/CoStar/REFLEX or other TM Technology updates and document uploads, Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Other administrative client reporting duties that can better managed by C&W
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration and Facility Management)
• Review and understand broker market surveys and deliverables prior to client delivery
• Complete Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for client(s)
• Coordinate client feedback questionnaires/surveys

Benefits

• health insurance
• vision insurance
• dental insurance
• flexible spending accounts
• health savings accounts
• retirement savings plans
• life insurance
• disability insurance programs
• paid time away from work
• unpaid time away from work