Coordinator Jobs

About The Position

Requirements

• Minimum of 3 years of experience in a logistics role involving shipping/export experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Advanced knowledge of database software, MS Office, including PowerPoint, Publisher, Outlook, Excel, and Word applications.
• Oral/Written Communication – Listens and gets clarification; Responds well to questions; Records data; Writes clearly and informatively; Able to read and interpret written information.
• Teamwork – Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone’s efforts to succeed.
• Ethics – Treats people with respect; Works with integrity and ethically.
• Organizational Support – Follows policies and procedures; Supports organization’s goals and values.
• Planning/Organizing – Uses time efficiently.
• Professionalism – Approaches other in a tactful manner; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in a timely manner; Strives to increase productivity.
• Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and material properly.
• Adaptability – Adapts to changes in the work environment.
• Dependability – Follows instructions, responds to management direction.
• Attendance/Punctuality – Is consistently at work and on time.
• Initiative – Asks for and offers help when needed.
• Occasional lifting of 45+ pounds.
• Must be able to keep sensitive and/or confidential information properly protected.
• U.S. Person for access to EAR and ITAR-Controlled Technical Data.

Nice To Haves

• Experience in trade compliance preferred.
• Basic Knowledge of ISO and/or AS9100
• Computer competencies in Microsoft Office (Word, Excel, PowerPoint, Access), email, and ability to learn ERP systems (preferably IFS).
• Excellent verbal and written communication skills, including excellent grammar and professional writing skills.
• Excellent customer service skills.
• Must possess good interpersonal skills, good research skills, and an aptitude for learning.
• Must be able to communicate ideas and thoughts effectively and obtain pertinent information quickly.

Responsibilities

• Process shipments using the ERP system.
• Process shipments through the local and global Export systems.
• Ensuring proper documentation and compliance with customs regulations for international shipments.
• Arrange, schedule, book, and coordinate logistics activities, including quoting/negotiating rates with carriers to meet delivery deadlines.
• Monitor the status of shipments throughout the delivery process and providing updates to internal and external stakeholders.
• Responsible for ensuring accurate and timely Electronic Export Information (EEI) filings, coordinating with relevant parties like freight forwarders and customs to comply with all necessary export documentation and regulations.
• May assist in generating reports on key logistics metrics like delivery times, inventory levels, and shipping cost.
• Stores articles in an orderly and accessible manner in bins, on floor, or on shelves in warehouse or other areas, according to identifying information such as style, size, or type of material.
• Cuts stock to size to fill order.
• May move, transport, or distribute stock or supplies to other department and/or amongst production workers.
• Communicate with shippers, customers, and internal staff to ensure shipping information is gathered and executed properly.
• Follows all import/export requirements, consulting with facility import/export personnel as required.
• Performs periodic cycle counts and/or physical inventories and maintains inventory records.
• Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
• Operate pallet jacks and forklifts to load and unload trucks, move materials, and stage shipments; perform required routine pre-use inspections and basic maintenance (e.g., battery/propane checks, fluid levels, tires, forks, and safety devices), reporting any defects per procedure.
• Receipt of inventory from/into stocking locations by following prescribed processes and handling procedures.
• May include material identification, counting, transporting, and packaging for end user or storage.
• Pull/pick inventory to fulfill demand requirements.
• Track and verify accuracy of inventory, counts and location, by physically counting and identifying inventory withing specific locations