Coo Jobs

About The Position

Requirements

• 5-10 years relevant experience and college degree preferred
• Strong written and oral communication skills
• High proficiency in Word, Excel, Outlook, and Power Point
• Ability to learn and be efficient in new software (training will be provided)
• Able to work independently and manage workflows in a fast paced and highly confidential environment
• Excellent organizational and time management skills
• High attention to detail
• Ability to multi-task with efficiency and accuracy

Responsibilities

• Provide support to COO primarily and provides additional support to executive team members as directed
• Manage professional and personal scheduling for COO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, transcription, minutes, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Organize team communications and plan events, both internal and off-site
• Compiles and analyzes basic information and prepares statistical data for reporting purposes.
• Prepares presentation materials; creates power points, charts, graphs, tables, graphics, etc.
• Maintains office inventory and supplies as needed
• Maintain professionalism and strict confidentiality with all materials
• Maintain calendars through Microsoft Outlook
• Cover executive office telephones and assist other staff, as needed
• Prepare materials for distribution
• Special projects as assigned