EXECUTIVE ASSISTANT
Harmony Health Care Long Island•Garden City, NY
•$55,000 - $65,000
About The Position
The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position.
Requirements
- 5-10 years relevant experience and college degree preferred
- Strong written and oral communication skills
- High proficiency in Word, Excel, Outlook, and Power Point
- Ability to learn and be efficient in new software (training will be provided)
- Able to work independently and manage workflows in a fast paced and highly confidential environment
- Excellent organizational and time management skills
- High attention to detail
- Ability to multi-task with efficiency and accuracy
Responsibilities
- Provide support to COO primarily and provides additional support to executive team members as directed
- Manage professional and personal scheduling for COO, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, transcription, minutes, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Organize team communications and plan events, both internal and off-site
- Compiles and analyzes basic information and prepares statistical data for reporting purposes.
- Prepares presentation materials; creates power points, charts, graphs, tables, graphics, etc.
- Maintains office inventory and supplies as needed
- Maintain professionalism and strict confidentiality with all materials
- Maintain calendars through Microsoft Outlook
- Cover executive office telephones and assist other staff, as needed
- Prepare materials for distribution
- Special projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
