Contract Administrator Jobs

About The Position

Requirements

• Minimum of 1-2 years of experience in a similar role (commercial real estate preferred)
• Proficient with lease documents and related agreements documents
• Excellent verbal and written communication skills
• Proactive and highly organized with the ability to prioritize multiple tasks; must be able to work independently as well as take direction from team members.
• Accuracy and attention to detail are critical.
• Able to identify team and client needs and commit to responding to them in agreed-upon timeframes
• Ability to work well in a team environment and has a positive outlook and attitude
• Proficient in Word, Excel, PowerPoint
• Applicants must be currently authorized to work in Canada on a full-time basis.

Nice To Haves

• Experience with Yardi, VTS, or similar is an asset
• Ability to handle sensitive information with discretion and professionalism

Responsibilities

• Track progress of leasing deals, ensuring accuracy of records and timely updates in internal systems
• Enter and update transaction details in systems such as VTS and Yardi to maintain accurate deal pipelines
• Ensure broker commissions are processed, tracked and reconciled
• Support the preparation of presentations, proposals and packages for both internal and external use as needed
• Prepare and distribute the monthly leasing vacancy report
• Maintain and update leasing brochures and keep property listings current on the company website
• Maintain the accuracy of marketing materials and coordinate occasional email Campaigns
• Work with property managers to arrange leasing signage as needed
• Provide leasing representatives with essential information (e.g. renewal options, option to terminate, and double check lease expiry dates) for quarterly reporting
• Input leasing assumptions into Yardi, prepare budget reports, and ensure the accuracy of all leasing-related data

Benefits

• Competitive benefits & compensation
• Industry-leading training and development programs
• Collaborative culture
• Diversity, Equity & Inclusion Program with Employee Resource Groups (ERGs)
• Global network of professionals