Contract Administrator

The Beaver Companies•Canton, OH

39d

About The Position

The Contract Administrator supports construction operations by managing contracts, subcontracts, insurance and bonding documentation, compliance requirements, and project records throughout the project lifecycle. This position serves as a key resource for project teams, helping ensure contractual compliance, document accuracy, risk mitigation, and timely administration of contract-related requirements.

Requirements

Knowledge of construction contracts, subcontract agreements, procurement processes, insurance requirements, and bonding requirements.
Understanding of construction contract terminology and risk allocation principles.
Strong organizational, communication, and document management skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail, accuracy, and problem-solving abilities.
Ability to maintain confidentiality, professionalism, and positive working relationships.
Proficiency with Microsoft Office, Teams, SharePoint, and related software systems.
Three (3) or more years of contract administration experience, preferably within the construction, insurance, or legal industry.

Nice To Haves

Experience supporting claims, dispute resolution, and compliance activities is preferred.
Bachelor's degree in Business Administration, Construction Management, Legal Studies, Finance, or a related field preferred.
Experience in heavy civil, utility, industrial, or commercial construction preferred.
Familiarity with public and private construction contracting requirements preferred.

Responsibilities

Administer owner contracts, subcontracts, purchase orders, and vendor agreements.
Maintain contract records and project documentation throughout the project lifecycle.
Coordinate contract execution, distribution, closeout activities, and document retention procedures.
Communicate contractual obligations, milestones, notices, deadlines, and compliance requirements to project teams.
Assist project teams in interpreting contract requirements, maintaining compliance with contract terms, and identifying key contractual obligations and flow-down requirements.
Support subcontract administration, execution tracking, compliance documentation, correspondence, and contract modifications.
Coordinate insurance certificates, endorsements, bonding requirements, and related documentation with project teams, brokers, and carriers.
Monitor project-specific insurance, bonding, and contractual compliance requirements.
Coordinate change order documentation, contract modifications, approvals, and related recordkeeping.
Monitor contractual notice requirements related to changes, delays, and other project impacts.
Maintain documentation related to claims, disputes, risk management activities, and contractual correspondence.
Support contract databases, document control systems, audits, and compliance with company policies and procedures.
Serve as a contract resource for project managers, operations personnel, and external parties by responding to contract-related inquiries and providing project status updates.
Support training, process improvement, and educational efforts related to contract administration procedures.