Facilities Contract Administrator

University of Vermont • Burlington, VT

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About The Position

UVM is recruiting for a Facilities Contract Administrator to provide oversight for contract procurement, contract administration, and associated business processes, as well as departmental and Facilities Management operational support as needed. This position serves as a key liaison among Facilities Management units, central business partners, contractors, consultants, and other campus stakeholders. The position is responsible for administering service, maintenance, construction, and professional service contracts; overseeing departmental purchasing and associated financial processes; supporting budget development and financial reporting; coordinating project accounting activities; and leading continuous improvement of contractual structures that enhance operational effectiveness and customer service. This role promotes fiscal stewardship, regulatory compliance, environmental sustainability, social responsibility, and operational excellence while supporting the University’s strategic objectives.

Requirements

• Public-university, government or other regulated public-sector contracting experience.
• Experience with facilities operations contracts such as custodial, waste, grounds, snow, HVAC, elevators, life safety, controls, fleet, utilities or outsourced maintenance.
• Experience with ERP, e-procurement, contract-lifecycle, IWMS/work-order, document-management and reporting systems.
• Experience developing vendor scorecards, KPIs, service-level requirements and corrective-action plans.

Nice To Haves

• Public procurement or contract-administration certification, or willingness to obtain an appropriate certification after hire.

Responsibilities

• Provide oversight for contract procurement, contract administration, and associated business processes.
• Provide departmental and Facilities Management operational support as needed.
• Administer service, maintenance, construction, and professional service contracts.
• Oversee departmental purchasing and associated financial processes.
• Support budget development and financial reporting.
• Coordinate project accounting activities.
• Lead continuous improvement of contractual structures that enhance operational effectiveness and customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed