Construction Administrator Jobs

About The Position

Requirements

• Strong verbal and written communication skills
• Ability to multitask to meet scheduled and unexpected deadlines
• Strong organizational, decision making, and time management skills
• Intermediate level computer skills with Microsoft Office
• Exceptional teamwork and interpersonal skills
• Related technical diploma or relevant experience

Nice To Haves

• Experience coordinating commercial construction projects is preferred
• Experience using Jonas and Prolog is an asset

Responsibilities

• Maintain accurate and up-to date record logs (for drawings, Vendor/Subcontractor list, Requests For Information (RFI), Contemplated Change Notices (CCN’s), Change Orders (CO’s), site directives), track and record responses through Jonas and Prolog, and advise Project Team
• Establish and maintain contractor contact lists
• Prepare and distribution of documentation to subcontractors, clients and architects as required (shop drawings, change orders, requests for pricing, request for information, etc.)
• Prepare and distribute meeting minutes
• Create and maintain project files
• Assist with preparation and distribution of monthly reports as required
• Correspond with clients and subcontractors via email and phone as required
• Archive project binders, drawings, and relevant documents for closed jobs
• Help maintain project drawings for the project team
• Coordinate submitters and gather all close out documents, including record drawings, and warranties for Operating and Maintenance Manuals

Benefits

• Flexible working hours throughout the year (early “Lindsay Fridays”)
• Competitive salary
• Annual Incentive Plan
• Employee Health Benefits
• Group RRSP with 4% matching
• Frequent social and community-based events
• Opportunities to collaborate closely with senior personnel and other departments