Receptionist - Office Administrator

SHOOK CONSTRUCTION CO•Brecksville, OH

1d•Onsite

About The Position

Performs standard secretarial/clerical duties requiring general experience, skill, and knowledge of organization policies and practices as needed by others. Receives and directs visitors and resolves routine inquiries. Answers and relays telephone calls or takes messages.

Requirements

High school diploma or equivalent experience.
1-3 years of administrative experience.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Microsoft Office including Word, Excel, PowerPoint, and Outlook
Valid driver’s license with a clean driving record.
Motor Vehicle report required.

Nice To Haves

Construction Management Software is helpful, Viewpoint is preferred.

Responsibilities

Welcome visitors; answer or direct inquiries.
Maintain organization and appearance of reception area, conference rooms, and general office space; including watering interior office plants.
Coordinate and manage mail services deliveries including packages and letters to designated individuals.
Maintain organization of the kitchen space including loading and unloading the dishwasher/drying rack, cleaning out the refrigerator, cleaning the microwave, etc.
Ordering breakfast/lunch, as requested – setup and cleanup as needed.
Complete regular inventories of the following and re-order as needed: Office supplies such as paper, pens, staplers, IT equipment, etc. Water, coffee, soft drinks and snacks. Kitchen supplies such as paper products, plasticware, napkins, paper towels, tissues, etc.
Coordinate travel arrangements, as requested.
Work with landlord or building services to report maintenance issues in leased office space.
Assist IT and HR when a new hire is onboarded to ensure that IT equipment is provided, initiate orientation on new hires first day and ensure new hire paperwork is available and completed.
Order flowers, as requested.
Complete expense reports for senior leadership, as requested.
Coordinate with regional leadership to plan general office community service events.
Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
Answer the phone.
Take the lead in coordinating the region-wide summer picnic and holiday party.
Set up and clean up office décor seasonally and for major holidays.
Empty recycling containers, as needed.
Periodically coordinate with safety department to ensure adequate safety equipment is available.
In coordination with the regional manager, plan and support regular company social events to foster culture and team building.
Plan and coordinate job site tours, as needed.
Ensure office/cubicle is cleaned out when permanent areas are vacated.
If your regional office has an off-site storage facility for office equipment only (not job or construction specific equipment), maintain the inventory list and access to that facility.
This Job description is not all-inclusive. Other duties and responsibilities may be assigned from time to time and this job description may be revised with or without notice.