Office Receptionist

Easter Seals Florida•Daytona Beach, FL

1d•Onsite

About The Position

Easterseals Florida is seeking a Front Desk Receptionist to provide warm, energetic, and professional customer service while delivering essential administrative support to the Early Childhood team at the Explorer Academy in Daytona Beach. As the first point of contact for families, visitors, and staff, this role helps create a welcoming, organized, and compliant environment that supports children, families, and Easterseals Florida’s mission. The ideal candidate is detail-oriented and approachable, and can balance administrative responsibilities with excellent customer service in a fast-paced, people-centered setting. This is a part-time position of approximately 25 hours per week, Monday through Friday, from 1:00 p.m. to 6:00 p.m. The pay rate is $16.00 per hour.

Requirements

High school diploma or equivalent.
1–2 years of administrative or general office experience.
Proficiency in Microsoft Office.
Ability to organize time, set priorities, and meet deadlines.
Strong attention to detail.
Excellent interpersonal and customer service skills.
Ability to multitask effectively in a fast-paced environment.
Excellent oral and written communication skills.
Ability to work independently with limited supervision.
Integrity, tact, professionalism, and sound judgment.
An energetic, resourceful, and professional approach that promotes a positive, respectful, team-based environment.
Flexibility and willingness to adapt to changing needs.

Nice To Haves

Associate degree.
Bilingual Spanish/English.
Previous experience in a preschool or daycare setting.

Responsibilities

Welcome Easterseals clients, visitors, and staff as the first point of contact and provide assistance as needed.
Communicate professionally by phone, email, and in person.
Perform general administrative duties, including answering phones, filing, copying, and generating reports.
Collect Early Childhood Center fees and prepare deposits in accordance with accounting procedures.
Ensure accurate child check-in and check-out, and maintain attendance records in compliance with agency and regulatory requirements.
Upload and manage required documentation in ProCare, ensuring timely completion and parent signatures.
Document and report accidents and incidents in ProCare.
Respond promptly to parent and staff inquiries and communicate documentation requirements to ensure compliance before entry.
Maintain an accurate waitlist using the Easterseals data management system.
Keep the front lobby clean and welcoming, and ensure visitors, vendors, and contractors are properly signed in and out.
Collaborate with the Director to create and maintain newsletter content as requested.