Conference Assistant Jobs

About The Position

Requirements

• High School Degree or GED / Bachelor’s degree (preferred)- and/or three years of related experience or training, or an equivalent combination of education and experience.
• At least two years of experience in logistics, moving operations, transportation coordination, or a related field is highly desirable.
• Strong organizational, time-management, and attention-to-detail skills.
• Ability to work independently, manage multiple priorities, meet competing deadlines, and remain effective under pressure.
• Clear and professional verbal and written communication skills.
• Ability to provide courteous service to clients, drivers, vendors, employees, and the public.
• Ability to review documents for accuracy, solve practical problems, and follow written and verbal instructions.
• Proficiency with Microsoft Word and Excel and the ability to learn other computer systems.
• Ability to maintain confidentiality and use sound judgment.
• Ability to work respectfully with people from diverse cultural and ethnic backgrounds.
• Reliable, regular, full-time attendance.

Nice To Haves

• Knowledge of interstate transportation regulations is preferred.
• Knowledge of Seventh-day Adventist church structure is helpful.

Responsibilities

• Respond to moving-service inquiries and provide helpful, professional customer service.
• Prepare moving estimates based on weight, distance, time, and applicable rates.
• Schedule and coordinate moves, drivers, equipment rentals, local crews, and storage needs.
• Maintain regular communication with clients and drivers, including updates and schedule changes.
• Order moving supplies and help drivers locate repair, towing, or maintenance services when needed.
• Review completed moving documents for accuracy and submit billing information for processing.
• Assist with outstanding account follow-up and Moving Department promotion as assigned.
• Maintain current vehicle, trailer, insurance, registration, permit, inspection, and maintenance records.
• Review driver logs, timecards, expense reports, and driver advances for completeness.
• Prepare and submit required quarterly transportation reports and renewal documentation.
• Coordinate required driver programs, including drug and alcohol testing and DMV Pull Notice monitoring.
• Assist the Associate Treasurer with state and federal transportation requirements.
• Answer telephone calls and emails and prepare correspondence, agendas, and meeting minutes as requested.
• Support daily switchboard operations, assist with scheduling, and provide switchboard coverage when needed.
• Process educational allowance invoices and verify employee eligibility.
• Review purchasing requests, research pricing and quality, and prepare purchase orders and invoices.
• Coordinate routine building maintenance requests and follow up on required approvals.
• Process monthly departmental journal vouchers and monitor office supply, printer, and copier inventory.
• Manage the Conference cell phone account and perform other duties as assigned.