Bursar Jobs

About The Position

Requirements

• Associate’s, Bachelor’s or ʿĀlimiyyah degree
• Business administration, accounting or finance majors preferred
• Previous experience working in an administrative role in an educational and/or community setting.
• Competence in quick mathematical and financial calculations
• Working knowledge of accepted accounting/bookkeeping principles preferred
• Discretion when dealing with personal and financial matters of students.
• Strong organizational and communication skills.
• Ability to work collaboratively with students and staff.
• Embody the core values of the Qalam Seminary

Responsibilities

• Take full ownership of all aspects of administering student accounts: collecting deposits, creating and adjusting invoices, applying and adjusting scholarships, discounts, and work-study arrangements, setting up, adjusting, and pausing, payment plans, verifying payment methods, initiating refunds, etc.
• Maintain and update current policy documents on tuition, refunds, scholarships, etc.
• Respond to and resolve student inquiries in a timely manner.
• Follow-up with 3rd party sponsors such as masājid to collect and track tuition bills for sponsored students.
• Collaborate with the finance department to facilitate and track abnormal payments made outside of the billing software such as checks and international wire transfers.
• Follow up with students who are behind on payments via email and SMS and escalate as needed.
• Create reports on tuition collection and assist with revenue projections
• Assist in improving the scholarship application form questions and workflow.
• Carefully review, assess and summarize applications for scholarships and recommend award amounts to the scholarship committee based on applicant need, merit factors, and available funds.
• Track the source of each student’s award and prepare reports on scholarships for administration and donors.
• Track work-study arrangements
• Manage Zakat stipend payments in collaboration with the finance department.
• Assess zakat eligibility and recommend zakat award amounts.
• Communicate zakat awards to students and track payments.
• Assist with mailing zakat checks.
• Occasionally assist with other registrar, admissions, and recruitment tasks, especially in seasons when bursar functions are lighter.