Assistant Bursar

State College of Florida, Manatee-Sarasota • Bradenton, FL

5d • Onsite

About The Position

This position is responsible for assisting the Bursar with supervising, directing, coordinating and verifying the activities of Business Office staff engaged in the collection, deposit and recording of all college receipts, obtaining financial data for use in maintaining accounting and statistical records, and completing reports filed with third parties in accordance with college procedures. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of workforce, and other factors which may impact the College’s need to modify position requirements.

Requirements

• Bachelor’s degree in accounting, finance or business from an accredited college or university and two or more years related experience and/or training; or equivalent combination of education and experience.
• One or more years of experience as a supervisor, with responsibility for hiring, firing, and assigning work, training new employees, and assisting others with problems, is required.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply concepts of basic algebra and geometry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to work with formulas, scientific equations, graphs, etc.
• Advanced knowledge of word processing, spreadsheet, internet, and database software and Contact Management systems.
• The job requires the employee to be bondable.
• The job requires the supervision of assigned office staff.
• This position handles and is responsible for large sums of cash on a daily basis.
• Internal Contacts: This position has routine contact with students and all levels of SCF Administration and staff.
• External Contacts: Position has frequent contact with banks and state agencies and occasional contact with parents.
• While performing the duties of this job, the employee is routinely required to use manual dexterity and talk or hear.
• The employee is frequently required to stand, walk, sit, reach with hands and arms, and lift up to 10 pounds.
• Special vision requirements include close, distance, color and peripheral vision, depth perception and ability to adjust focus.

Responsibilities

• Temporarily assumes the day-to-day responsibilities of the Bursar during short absences such as vacation and sick leave.
• Handles and is responsible for large sums of cash on a daily basis from student payments, accounts receivable, government agencies, third part vendors and internal college monetary transactions and deposits.
• Supervises one or more employees or students in the day to day operations of the Business Office.
• Compiles composite reports from individual reports of subordinates required by management or government agencies.
• Coordinates and/or participates in the preparation of materials or reports requiring analysis of supporting documents, and insures that all entries are entered into the system properly.
• Works with external agencies as required in the completion of same.
• Identifies and resolves problems and inconsistencies, and determines appropriate corrective procedures.
• Responsible for the research and resolution of student account issues and communicating results to students and/or other interested internal or external parties as appropriate within the College’s procedures and the law.
• Communicates and coordinates accounting policies, practices, and procedures with department managers and other College officials, vendors, reporting agencies, clients, customers, and the public.
• Determines work procedures, prepares work schedules, and expedites workflow.
• Studies and standardizes procedures to improve efficiency of subordinates.
• Assigns duties and examines work for exactness, neatness, and conformity to policies and procedures.
• Provides coaching/training and disciplinary actions of staff as required.
• Maintains and reconciles petty cash fund for the college.
• Assists other College departments with petty cash and change fund procedures and conducts training as required.
• Researches and responds to credit card disputes with follow up action as needed to resolve issues.
• Communicates with students, parents and banks as required to obtain satisfactory resolution.
• Responds to inquiries and complaints from various constituents and adjusts errors and inconsistencies, etc. as necessary.
• Provides back-up for work of subordinates as necessary.

Benefits

• Low-cost State of Florida medical, dental, and vision insurance
• Tuition scholarships for employees and eligible dependents
• Paid life insurance
• Employer contributions to the Florida Retirement System (FRS)
• Paid sick and/or vacation leave (for full-time employees)
• Complimentary access to wellness activities
• Four-day work week during June and July for eligible 12-month employees working in the summer
• Paid winter break and spring break
• On-campus Collegiate School access for eligible dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level