Assistant Bursar

Washburn University•Topeka, KS

7d•$60,000 - $69,999•Onsite

About The Position

The Assistant Bursar serves as the backup to the Bursar and oversees Business Office operations in the Bursar’s absence. The role leads third-party payments and payers, including military branches, and oversees Cashiers and related activities. It is also responsible for Washburn’s petty cash and cash funds. The position manages student account, cashiering, banking, and third-party billing activities; supervises Business Office and cashier staff; and supports financial controls, systems, policies, and process improvements. The Assistant Bursar works collaboratively with campus departments and promotes a professional, respectful, and inclusive workplace.

Requirements

Bachelor’s degree in accounting, Business Administration, Finance, or a related field, or an equivalent combination of education and experience totaling four years.
One year of experience in a supervisory accounting position.
Proficient knowledge of Excel.
Experience with account reconciliations.
Effective analytical, organizational, and communication skills.
Ability to manage multiple priorities, exercise sound judgment, and work collaboratively.
Experience using computer-based accounting or payroll systems.

Nice To Haves

Experience in higher education, including at least two years in a Bursar or Student Accounts office.
Four years of experience in a financial, banking, or business office setting.
One year of banking experience, including balancing a cash drawer and/or a vault, reconciliation, and discrepancy resolution.
Knowledge of enterprise resource planning (ERP) systems, such as Ellucian Banner.

Responsibilities

Oversee Business Office operations in the Bursar’s absence, ensuring continuity of services and compliance with institutional policies.
Process student refunds, verify Title IV calculations, manage account holds, update meal plans, and maintain accurate student accounts.
Prepare daily banking files and deposits; manage cash levels, petty cash, change funds, ACH returns, returned checks, and cashier discrepancies.
Lead third-party billing and payment processing, including payer setup, account reconciliation, grant and scholarship tracking, billing follow-up, and student communications.
Recruit, hire, onboard, train, schedule, supervise, and evaluate Business Office and cashier staff; provide feedback and professional development opportunities.
Oversee cashier coverage, approve leave requests, and lead implementation of process and technology changes.
Maintain Business Office web and SharePoint content, policies, procedures, deadlines, and TouchNet access; support Marketplace operations, reporting, refunds, and payment troubleshooting.
Respond to 1098-T tax form inquiries and maintain required third-party system certifications.
Coordinate student account exemptions and adjustments with other departments to ensure accurate balances.
Prepare journal entries in coordination with Finance and review account reconciliations, processing documentation, and internal controls.
Coordinate courier services and communicate with campus departments regarding banking and deposit concerns.
Foster teamwork, open communication, professional respect, and cooperative relationships while encouraging staff participation in process improvements.
Promote a collaborative and respectful workplace and identify opportunities to improve Business Office processes.
Perform other job-related duties as assigned or appropriate.