Bookkeeper Jobs

About The Position

Requirements

• 1+ year hands-on bookkeeping and payroll experience
• Proven proficiency with Zoho Books and Zoho Payroll
• Experience handling high-volume, manual invoicing and AR follow-ups
• Excellent written English for professional, client-facing emails
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Nice To Haves

• Zoho Books
• Zoho Payroll
• bank/credit card reconciliations
• journal entries
• AR management
• invoice validation
• basic Excel/Google Sheets
• Exceptional attention to detail
• clear and confident written communication
• reliability
• ownership
• ability to focus on repetitive tasks without losing accuracy
• discretion with sensitive payroll data
• comfort working directly with a CEO

Responsibilities

• Perform daily/weekly bank and credit card reconciliations
• Post journal entries and maintain accurate general ledger records
• Monitor accounts receivable aging and support month-end close
• Run payroll cycles, initiate payments to the bank, and email pay stubs
• Remit payroll deductions and prepare/file WSIB online
• Prepare and issue T4s for employees
• Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)
• Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices
• Complete the full monthly billing run accurately within a single billing day
• Send professional, concise follow-up emails to clients with outstanding balances
• Maintain AR notes and escalate issues or discrepancies to the CEO when needed
• Reconcile payments received and keep customer accounts current
• Manage recurring weekly/monthly checklists and timelines with minimal supervision
• Prepare brief weekly summaries on invoicing status, AR, and reconciliations
• Identify minor process improvements to increase speed and accuracy

Benefits

• No benefits package included