AP Bookkeeper - Agency Admin
About The Position
Under the supervision of the Accounts Payable Manager, the AP Bookkeeper processes incoming invoices and check requests in preparation for payments for FREE and its affiliates and partners under management agreement. This role involves understanding and following established policies and procedures for processing invoices, overseeing a designated group of vendors, and ensuring all required documentation is in place. The AP Bookkeeper verifies invoice accuracy, codes invoices to appropriate expense accounts, and assists in the disbursement process. Additionally, the role requires prompt communication with vendors, ensuring timely and compliant completion of all required documentation, and performing other related duties as assigned. All employees are expected to communicate respectfully, maintain confidentiality, adhere to safety policies, participate in required events, and uphold ethical standards.
Requirements
- High School Diploma or equivalent required
- Related experience performing accounts payable tasks preferred
- Functional proficiency in spoken and written English
- Basic accounting skills
- Computer skills with knowledge of Microsoft Office Suite, especially Excel.
- Demonstrated ability to work in a team environment with flexibility, keeping others informed and anticipating needs is essential.
- Must be efficient, well organized, detail oriented, and have excellent verbal and written communication skills.
Responsibilities
- Understands and follows established policy and procedure as it relates to processing invoices for payment.
- Oversees a designated group of vendors and serves as the primary point of contact.
- Ensures that all required documentation is in place for the related invoice according to policy.
- Verifies invoice for accuracy (i.e. price, extensions, footings) for final preparation in processing payment, as applicable.
- Codes invoices to appropriate expense accounts as applicable.
- Assists in the disbursement process as needed including printing checks approved for payment, maintaining check registers, and preparing checks for mailing.
- Communicates with vendors, including prompt response to vendor requests for payment/information.
- Ensures that all required documentation (paper and electronic) is completed/processed appropriately, in a timely manner, and meets quality and compliance thresholds.
- Performs other incidental and related duties as required and assigned.
- Communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
- Complies fully with FREE’s confidentiality policies.
- Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
- Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
- Meets all job requirements and stays in compliance.
- Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
