Bookkeeper / Office Admin - Construction
About The Position
Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision ready. The Bookkeeper / Office Administrator plays a critical role in maintaining financial clarity, tracking performance, and supporting the company’s continued growth. The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company’s accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.
Requirements
- Proficiency in ViewPoint/ProContractor
- Proficiency in MS Excel/MS Word/MS Teams/MS Outlook
- Strong understanding of accounting principles and managerial/financial reporting
- High attention to detail with strong organizational skills
- Ability to work independently and manage multiple priorities
- Clear written and verbal communication skills
Nice To Haves
- Experience with managerial accounting concepts
- Ability to explain financial information to non-financial team members in plain language
- Experience supporting small-to-mid-sized business operations
- Experience with customer service communications with regard to A/R collections and A/P Payments.
Responsibilities
- Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
- Record and reconcile daily financial transactions, including: Sales, Purchases, Receipts, Retainage, Payments
- Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
- Prepare regular bank and account reconciliations for audit
- Ensure transactions are properly coded and supported with documentation
- Prepare and distribute financial reports on a: Weekly, Monthly, Quarterly, Annual basis
- Support budgeting and forecasting activities
- Identify discrepancies, trends, or concerns and escalate to management as needed
- Maintain financial data in a clear, organized, and audit-ready format
- Coordinate with external partners for: Budget preparation, Weekly Cash Flow Management, Labor Burden and Overhead Absorption Reporting, Tax preparation, Reviews or audits
- Support compliance with local, state, and federal financial regulations
- Maintain documentation required for audits and regulatory reviews
- Provide timely financial updates and summaries to management
- Communicate clearly with internal team members regarding financial processes or requirements
- Support general office administrative tasks as needed to maintain smooth operations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
